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Personal Assistant

4 months ago

Welwyn Garden City, United Kingdom NHS Professionals Full time

**Job Title**:Personal Assistant

**Trust Location**:West Hertfordshire Hospitals NHS Trust

Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, West Hertfordshire Hospitals NHS Trust is the place for you.

**About the Trust**

West Hertfordshire Hospitals NHS Trust is a large acute trust providing hospital services to around half a million people living in Hertfordshire, north London and further afield. We run services across three hospitalsat Watford, St Albans and Hemel Hempstead.

We strive to provide consistently good, safe care in a friendly, listening and informative way, as and when people need and want it and always with dignity and respect.

We are one of the largest employers locally, with around 4,300 staff and 350 volunteers.

**What you’ll be responsible for**:

- To manage workload on a day-to-day basis within agreed Trust policies and procedures.
- To support the aligned Executive Assistant to prioritise and handle the workload coming into the Business Support Team.
- To organise, plan the diary and assist with workload commitments for any supported team members.
- Co-ordinate the administration of agreed meetings, including the collation of papers and minute taking in line with Trust standards.
- Liaise with others across the IBT to prepare reports, briefings and meeting papers.
- Assist the supported staff members with the sourcing of information and handling of correspondence and workload priorities to ensure deadlines are met.

**You’ll learn the following whilst working at the trust**:
1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

**You’ll have the following skills/experience**:

- Excellent communication skills
- both verbal and written
- Microsoft office skills
- Outlook, Word, and Excel
- Ability to meet deadlines and work under pressure
- Previous minute taking and diary management skills
- Experience of preparation of reports and taking of meeting notes and producing action trackers, together with preparing agendas and distribution of associated papers
- Experience in drafting correspondence for approval
- Experience of arranging complex conferences/seminars and large meetings
- Experience of organising travel and accommodation requirements
- **Depending on the Trust, you may require variable additional certification and skills.**_

**As a member of NHS Professionals, you have fantastic benefits**:

- Competitive pay rates
- work this week, get paid next week
- **Essential support when you need it
- 24/7 365 days**:

- call us anytime
- **Multi locational**:

- work across neighbouring Trusts
- **Manage your shifts and timesheets on the go**:

- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
- **Varied working options to suit your lifestyle**:

- access to the Bank gives you options of ad hoc shifts or longer-term placements
- **Training and development opportunities**:

- Keep up with the essentials and more
- **Build holiday allowance for every shift you work**:

- your work life balance is important to us
- **Stakeholder pension scheme available**:

- a flexible future for you and yours

**Who are NHS Professionals?**

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

**Disclaimer**

NHS Professionals manage your data, please see our Privacy Notice on our website.

**Job Types**: Full-time, Temporary contract

**Salary**: £12.11 per hour

Schedule:

- Monday to Friday

Application question(s):

- Do you have previous experience in similar role?

Work Location: One location

Reference ID: 59523