Part Time Secretary/administrator

3 weeks ago


Petersfield, United Kingdom Heroncrest Ltd Full time

**Position: Secretary/Administrator**

Part time Secretary/Office Administrator required for our office in central Petersfield. We are a small property development company with rental properties in Petersfield and the surrounding area.

Hours to suit; a mininum of 22.5 hours per week, preferably 9 am - 5 pm, three days a week but can be negotiable.

We offer a competitive salary to the right person.

**Brief Job Description**:

- Secretarial duties for Managing Director and Property Manager as required.
- Reception and telephone.
- Banking
- Processing and payment of invoices.
- Creating and maintaining Excel spreadsheets.
- Processing staff wages payments.
- Dealing with staff petty cash and petty cash records.
- Arranging servicing of company vehicles, MOT’s, paying road tax.
- Liaising with Property Manager re maintenance/repair issues for rental properties.
- Arranging and recording appliance warranties for rental properties and providing tenants with copies of manuals, as required.
- Liaising with Property Manager re meter readings for properties and office; payment of utility bills.
- Maintain records of property electricity usage.
- Negotiating new contracts with telephone/broadband and electricity suppliers for properties and office.
- Placing recruitment advertisements.
- Travel arrangments.
- Recording staff holidays and sickness.
- Processing staff expenses.
- Incoming/outgoing post.
- Responsibility for filing system and filing log; updating and archiving old files and archive log.
- Responsibility for stationery supplies.
- Office upkeep; liaising with landlord re repairs, etc.
- Maintaining photocopier, i.e. supplies and servicing.
- Arranging IT support when necessary.
- Buying office supplies using petty cash.

Many others as required.

**Job Type**: Part-time
Part-time hours: 22.5 per week

**Salary**: £13.00-£14.00 per hour

Ability to commute/relocate:

- Petersfield: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (required)

**Experience**:

- secretarial/admin: 5 years (required)

Work Location: In person



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