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Rental Coordinator

4 months ago

Aberdeen, United Kingdom NOV Inc. Full time

Closing date 18th of June.

**As Rental Coordinator, NOV Downhole your primary job role is to coordinate the logistics of rental tool transfers/loadouts to ensure timely delivery of all tools to the other NOV locations or the customer. A key part of this process is to accurately update and maintain the NOV Track-A-Tool (TAT) System enabling full traceability and visibility of all tools and components. As Rental Coordinator you are also responsible for the rental tool invoicing process within TAT to ensure accurate and timely customer invoicing. The role requires attention to detail in maintaining the systems, broad knowledge of freight and customs rules and regulations, good communication skills as well as ensuring all processes are completed conforming with all Downhole Quality and HSE Policies and Procedures.**

**DUTIES & RESPONSIBILITIES**
- Responsible to maintain the NOV Track-A-Tool System ensuring all information is accurately recorded to ensure full traceability of tools, components, and usage history.
- Responsible for coordinating local and international transport for rental tool load-outs, internal transfers and rework items ensuring all customs rules, regulations and NOV freight policies are adhered to
- Updating tool usages in TAT, creating packing slips and commercial invoices ensuring accurate descriptions and tool transfer values are used
- Liaise with NOV Compliance department to ensure all logistics activities are conducted conforming with UK, EU and International regulations.
- Conduct visual compliance checks prior to shipments being dispatched as per NOV guidelines and report any red flag issues immediately.Liaise with UK Brokerage team to coordinate imports/exports to ensure timely process for customs clearance and delivery of shipments
High level of communication with Sales/Account Managers and workshop operations personnel to ensure customer tool requests are fulfilled within designated timeframes.
- Coordinate customer Invoicing, maintain job files containing quotes, Tool Request Forms, customer PO and ensure on/off-hire dates are confirmed.
- Create Invoice in TAT for review and distribution to the customer
- Coordinate customer owned tool service contracts, liaise with customer to prepare quotes, receive purchase orders, and ensure timely invoicing for tools completed service.
- Update and maintain customer tool service/status report
- Liaise with sales and operations following damage report submission to confirm damage reclaim amounts, prepare damage quotation to present to the customer and follow-up requests for PO.

**QUALIFICATIONS**
- Standard Grade Level of Secondary Education or equivalent (essential)
- Technical qualification related to the job role (desirable)

**EXPERIENCE**
- Previous experience within similar logistics job role (essential)
- Experience of NOV Downhole TAT and JDE Systems (desirable)
- Knowledge of EU customs regulations (desirable)

**SKILLS, TRAINING AND SPECIALIST KNOWLEDGE**
- Good communication skills (essential)
- Formal customs training (desirable)
- Formal training on NOV systems TAT, JDE etc (desirable)

Every day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success.

**We Power the Industry that Powers the World**
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.

**Global Family**
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

**Purposeful Innovation**
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

**Service Above All**
This drives us to anticipate our customers’ needs and work with them to deliver the finest products and services on time and on budget.

**Wellbore Technologies**

Within NOV Wellbore Technologies, we enhance drilling performance at the rig, both on land and offshore. We understand the complete process and anticipate what our customers need to be successful.