Receptionist

2 weeks ago

Prescot, United Kingdom Ministry of Justice Full time

Salary 1
- £20,126 - £24,225

Number of jobs available 1
- 1

Detail of reserve list 1
- 12 Months

Region 1
- North West

City/Town 1
- Prescot

Building/Site 1
- NMS Prescot Business Park, L34 1PB

Grade 1
- Other

Organisation Grade for HMPPS 1
- NPS Pay Band 2 National

Post Type 1
- Permanent

Working Pattern 1
- Full Time

Role Type 1
- Administration / Corporate Support

Job description 1

**NOTE**: Evening work may be required in all areas.

**Overview of the job**

This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business specific and transactional office-based activities.

The job holder works collaboratively with other team members to provide reception duties and a range of administrative support services.

The job holder may be expected to support a number of teams/functions within the operational area and is to offer support and cover during periods of absence, for which training will be provided.

The job holder must promote diversity and anti-discriminatory practice in the performance of the post in a way that embraces Equality and values Diversity.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

NB: Core Hours include regular unsocial hours (evenings and/or weekends) as determined by the business need.

**Summary**

To provide an effective and efficient first point of contact with all visitors, telephone callers and undertake administrative functions in accordance with service policy and procedures.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Answer all enquiries, while on Reception, relating to basic information about the Probation Service and local Person on Probation support services such as the provision of food banks, referring more technical enquiries to an appropriate manager.
- To deal with all logistics for a building including managing all mail items, ordering PPE and office stationery, meeting room equipment, taking delivery of items and ensuring they get to the right destination and managing room, hot desk and car parking bookings, support and service meeting rooms including preparing for events and event registration as required.
- To pay bus fares/travel warrants to people on probation and handle day to day petty cash including collection and transport of petty cash and travel warrants between Probation properties.
- To assist in maintaining Health and Safety and security aspects of the building, including acting as key holder, operating the physical security of the building, the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures and where necessary to act as Fire Warden/First Aider and in the absence of a line manager to support risk assessments where trained.
- To log building faults and incidents and keep a log of maintenance and repairs escalating issues through the appropriate channels and making decisions (within guidelines) on the urgency of the faults in order to maintain the security of the building. In the absence of the Senior Admin Officer escorting contractors and visitors around the building.
- Where necessity arises to support the case administration of Person on Probation by providing a confidential and high-level administrative support service to operational teams, to include:

- Process and update computer based and manual files and filing systems
- Use a range of computer software in providing comprehensive administration support
- Produce a range of documentation and correspondence
- To access databases for information as necessary and input information as required
- Scanning and archiving data, some of which is sensitive and highly confidential

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall

be discussed in the first instance with the job holder.

**Behaviours**
- Delivering at Pace
- Communicating and Influencing
- Changing and Improving
- Managing a Quality Service

**Ability**
- Must have excellent verbal and written communication skills

**Experience**

**Desirable**
- Has worked in criminal justice field
- Has experience of working in high pressure/stressful working environments
- Has experience in customer relations

**Technical***

**Qualifications Essential**
- GCSE A*-C Grade (or equivalent) including Maths and English (and Welsh where applicable) or proven track record in commensurate role

**Qualifications Desirable**
- IT qualification equivalent, i.e. ECDL/CLAIT or equivalent work exper

  • School Receptionist

    3 weeks ago

    Prescot, United Kingdom CareerBliss Full time

    School Receptionist required in PrescotDays: Monday to FridayHours: 8:50am till 3pmStarting the 7th MayWe are looking for experienced receptionist to work in our fantastic schools. The ideal candidate will have previous experience of working in schools and have excellent written and oral communication skills along with a working knowledge of SIMS.It would be...

  • School Receptionist

    3 weeks ago

    Prescot, United Kingdom THE SUPPLY REGISTER LIMITED Full time

    School Receptionist required in PrescotDays: Monday to FridayHours: 8:50am till 3pmStarting the 7th MayWe are looking for experienced receptionist to work in our fantastic schools. The ideal candidate will have previous experience of working in schools and have excellent written and oral communication skills along with a working knowledge of SIMS.It would be...

  • Receptionist

    4 weeks ago

    Prescot, United Kingdom Adlib Audio Ltd Full time

    This busy receptionist role is a permanent, full-time opportunity based at our busy head office in Knowsley. This role will include other administrative and secretarial duties as required. **Responsibilities**: - Greet and direct visitors to the appropriate department / staff members. - Maintain office security by following safety procedures and...

  • School Receptionist

    3 weeks ago

    Prescot, United Kingdom THE SUPPLY REGISTER LIMITED Full time

    School Receptionist required in PrescotDays: Monday to FridayHours: 8:50am till 3pmStarting the 7th MayWe are looking for experienced receptionist to work in our fantastic schools. The ideal candidate will have previous experience of working in schools and have excellent written and oral communication skills along with a working knowledge of SIMS.It would be...

  • School Receptionist

    3 weeks ago

    Prescot, United Kingdom The Supply Register Full time

    School Receptionist required in Prescot Days: Monday to Friday Hours: 8:50am till 3pm Starting the 7th May We are looking for experienced receptionist to work in our fantastic schools. The ideal candidate will have previous experience of working in schools and have excellent written and oral communication skills along with a working knowledge of...

  • School Receptionist

    3 weeks ago

    Prescot, United Kingdom The Supply Register Full time

    School Receptionist required in PrescotDays: Monday to FridayHours: 8:50am till 3pmStarting the 7th MayWe are looking for experienced receptionist to work in our fantastic schools. The ideal candidate will have previous experience of working in schools and have excellent written and oral communication skills along with a working knowledge of SIMS.It would...

  • School Receptionist

    1 week ago

    Prescot, United Kingdom THE SUPPLY REGISTER LIMITED Full time

    School Receptionist required in PrescotIncrease your chances of an interview by reading the following overview of this role before making an application.Days: Monday to FridayHours: 8:50am till 3pmStarting the 7th MayWe are looking for experienced receptionist to work in our fantastic schools. The ideal candidate will have previous experience of working in...

  • School Receptionist

    18 hours ago

    Prescot, United Kingdom THE SUPPLY REGISTER LIMITED Full time

    School Receptionist required in PrescotAre you ready to apply Make sure you understand all the responsibilities and tasks associated with this role before proceeding.Days: Monday to FridayHours: 8:50am till 3pmStarting the 7th MayWe are looking for experienced receptionist to work in our fantastic schools. The ideal candidate will have previous experience of...

  • School Receptionist

    2 weeks ago

    Prescot, Merseyside, United Kingdom THE SUPPLY REGISTER LIMITED Full time

    School Receptionist required in Prescot Days: Monday to Friday Hours: 8:50am till 3pm Starting the 7th May We are looking for experienced receptionist to work in our fantastic schools. The ideal candidate will have previous experience of working in schools and have excellent written and oral communication skills along with a working knowledge of SIMS. ...

  • School Receptionist

    3 weeks ago

    Prescot, Merseyside, United Kingdom THE SUPPLY REGISTER LIMITED Full time

    School Receptionist required in Prescot Days: Monday to Friday Hours: 8:50am till 3pm Starting the 7th May We are looking for experienced receptionist to work in our fantastic schools. The ideal candidate will have previous experience of working in schools and have excellent written and oral communication skills along with a working knowledge of SIMS. It...

  • School Receptionist

    3 weeks ago

    Prescot, Merseyside, United Kingdom THE SUPPLY REGISTER LIMITED Full time

    School Receptionist required in Prescot Days: Monday to Friday Hours: 8:50am till 3pm Starting the 7th May We are looking for experienced receptionist to work in our fantastic schools. The ideal candidate will have previous experience of working in schools and have excellent written and oral communication skills along with a working knowledge of SIMS. It...

  • School Receptionist

    3 weeks ago

    Prescot, Merseyside, United Kingdom THE SUPPLY REGISTER LIMITED Full time

    School Receptionist required in Prescot Days: Monday to Friday Hours: 8:50am till 3pm Starting the 7th May We are looking for experienced receptionist to work in our fantastic schools. The ideal candidate will have previous experience of working in schools and have excellent written and oral communication skills along with a working knowledge of SIMS. ...

  • School Receptionist

    2 weeks ago

    Prescot, Merseyside, United Kingdom The Supply Register Full time

    School Receptionist required in Prescot Days: Monday to Friday Hours: 8:50am till 3pm Starting the 7th May We are looking for experienced receptionist to work in our fantastic schools. The ideal candidate will have previous experience of working in schools and have excellent written and oral communication skills along with a working knowledge of...

  • School Receptionist

    2 weeks ago

    Prescot, North West, United Kingdom THE SUPPLY REGISTER LIMITED Full time

    School Receptionist required in PrescotMake sure to read the full description below, and please apply immediately if you are confident you meet all the requirements.Days: Monday to FridayHours: 8:50am till 3pmStarting the 7th MayWe are looking for experienced receptionist to work in our fantastic schools. The ideal candidate will have previous experience of...

  • Administrative Assistant

    1 month ago

    Prescot, United Kingdom MS Body Transformations Full time

    We are looking for a medical receptionist to facilitate the smooth running of our Prescot clinic. Previous medical receptionist experience would be beneficial. Responsibilities include: Running healthcare professionals' diaries and booking in patients for appointments; Providing admin support to healthcare professionals; Greeting patients in a professional...

  • Hotel Receptionist

    1 month ago

    Prescot, United Kingdom Compass Hospitality Full time

    Job description Confident communicator, comfortable in a fast-paced, service focused role. Proactive problem solver and team player, who builds a fun and relaxed environment that makes guests feel at home Main Tasks & responsibilities - Helping guests and creating positive experiences - Manage hotel room inventory and checking guests in/out - Take phone...

  • School Administrator

    3 weeks ago

    Prescot, Merseyside, United Kingdom THE SUPPLY REGISTER LIMITED Full time

    School Receptionist required in Prescot Days: Monday to Friday We are looking for experienced receptionist to work in our fantastic schools. The ideal candidate will have previous experience of working in schools and have excellent written and oral communication skills along with a working knowledge of SIMS. It would be desirable to have experience in...

  • School Administrator

    3 weeks ago

    Prescot, Merseyside, United Kingdom THE SUPPLY REGISTER LIMITED Full time

    School Days: Monday to Friday We are looking for experienced receptionist to work in our fantastic schools. The ideal candidate will have previous experience of working in schools and have excellent written and oral communication skills along with a working knowledge of SIMS. It would be desirable to have experience in school reception roles. Inputting...

  • School Administrator

    3 weeks ago

    Prescot, Merseyside, United Kingdom THE SUPPLY REGISTER LIMITED Full time

    School Days: Monday to Friday We are looking for experienced receptionist to work in our fantastic schools. The ideal candidate will have previous experience of working in schools and have excellent written and oral communication skills along with a working knowledge of SIMS. It would be desirable to have experience in school reception roles. Inputting...