Finance Assistant

Recruitment Pack for

**Finance**

**Assistant**

**Hours**:37 hours per week**

**Location**:Head Office (Possible relocation plans)**

**Closing Date**: **31st July 2023 at 9pm**

**Job Ref No**: **0760**

**Salary**: **Grade 1 £10.90 - £11.30**

**(£21,029 - £21,801)**
- Introduction to Live Borders
- Our Strategic Vision
- Our Values
- Job Description and Person Specification
- Conditions of Employment

The anticipated interview dates are **w/c 7th August 2023**

**Introduction to Live Borders**

Live Borders is the sport, leisure and culture trust for the Scottish Borders - this means we are a charity. Our aim is for everyone living, working and visiting the Borders to be
**healthier, happier and stronger.**

Live Borders is governed and led by a Board of Trustees who set the strategic direction and monitors performance of the organisation.

**Our Strategic Vision**

**Vision**:Everyone living in, working in, and visiting the Borders to be healthier, happier and stronger.

**Mission**:We use our energy, enthusiasm and knowledge to support more people to experience more, learn more, and move more.

**Strategic Goals**:

- Expand levels of participation
- Grow our earned income
- Develop new funding streams
- Build on our reputation for great customer service
- Create a sustainable charity
- Nurture our people to be proud of what they do

**Our Values**

At the heart of Live Borders is our commitment to improve lives through physical activity, sport and culture. We use our energy, enthusiasm and knowledge to support people to experience more, learn more and move more.

Our Values underpin all that we do: Live Borders Values

Every penny spent with us is reinvested into supporting active, creative and healthy communities.

The executive team led by the CEO provide the strategic lead on the management and development of Live Borders to ensure we are a sustainable, dynamic and flexible organisation fit for the future and that meets our stated outcomes.

**JOB DESCRIPTION AND PERSON SPECIFICATION**

**Post**: Finance Assistant

**Department**: Business Services

**Reporting to**: Finance and Performance Manager

**Job Purpose**:
Support the Finance and Performance Manager by recording and retrieving financial details for the company, including customer receipts from tills and electronic devices.
Assist in the processing of sales and purchase invoices, chasing overdue debtors, and provide a professional and efficient service to the finance team

**Responsibilities**:
1. Check daily takings report from centres to ensure they agree to LMS report and adjust errors
2. Process daily till receipts from LMS system and import to finance system
3. Challenge and resolve any variances between till reports and bankings
4. Liaise and chase centre staff to ensure they meet strict weekly deadlines for completion and delivery of daily income data
5. Check daily customer credit card payments agree with receipts from credit card company on website
6. Check income from web payments agree with website
7. Ensure customers are paying within credit limits
8. Assist with monthly reconciliations

9. Assist in processing supplier invoices
10. Logical and accurate processing

This job description is indicative of the nature and level of responsibility associated with the job. It is not exhaustive and there may be a requirement to undertake other such duties as may be required to meet the needs of the Finance Department or Live Borders.

**Other details**:
Normal working Hours are 37 per week

Requirement for PVG/Disclosure check - no.

**Person Specification**

**Essential ** **Key** **Desirable** **Key**

**EDUCATION**

Educated to Higher Standard A Accounting, Business administration A

**EXPERIENCE**

Good knowledge of VAT A/ I Experience in VAT with partial A/I exemption status.

Experience in processing high A/ I Experience in an environment with A/I volume of transactions multiple costs centres
Good IT Skills including accounting A/I/ T Experience in Technology One A/I and Microsoft packages accounting software
**SKILLS AND KNOWLEDGE**

Strong attention to detail, numeracy, A organisation and accuracy
Confidentiality I/ R

Reliable and Trustworthy I/R

Good communication skills A/I/R

Enthusiastic, approachable I

The ability to develop and maintain I effective working relationships and interact persuasively with all staff
A good team player with the I/R willingness to contribute fully and flexibly as part of the finance team.
Ability to organize, prioritise and work I/R to deadlines
Good Level of personal presentation I

Excellent Customer Service Skills I/ R

**Assessed by Key -**

**A = Application ** **I = Interview** **R = References** **T = Test**

SUMMARY OF CONDITIONS OF SERVICE

Location**:Live Borders Head Office Galashiels** (colleagues may be required to work at any Live Borders site during their career with us).

Hours of Work**:37 **hours per week worked as agreed with line manager

Payment Method: P aid monthly