Team Assistant

1 month ago

London, United Kingdom Charles Taylor Full time

**Overview**:
**Reference**
667915

**Salary**
£/annum

**Job Location**:

- United Kingdom - England - Greater London - London

**Job Type**
Permanent

**Posted**
29 November 2023

**The Role**:
The Team Assistant supports the Marine team in the day to day running of the business. Additionally, this role will be working closely with the billing and credit control team.

**Key Responsibilities**:

- Assistance with setting up new funds:

- Running sanction checks and maintaining an up-to-date sanction check library.
- Setting up funds via SNOW tickets
- Inclusive of sanction checking and completing snow tickets
- Completing/collating the monthly Business Development Updates and forwarding to the BD team
- Arranging the monthly Exco meetings and minute taking
- Setting up New Claims on CMA via the Smartix Portal and MunichRe Claims Portal for the Yacht Practice
- Issuing Monthly Bordereaux for the Yacht Practice on certain accounts
- Liaising with billing and treasury team in Marine as necessary
- Manage the overall complex travel arrangements e.g. tickets and accommodation booking
- Liaise with marketing team and report to leadership team on subscription status’s
- General adjuster support, includes but not limit to the following tasks:

- Being a point of contact for issues with time recording
- Managing and monitoring of Time-bars
- Running monthly WIP reports and distributing to team heads
- Support Marine marketing and client events, includes but not limited to assisting with the arrangement of special events and market seminars
- Special Projects; as and when needed, be proactively involved in the development of new processes / systems and the user acceptance testing of same before they are deployed
- Build strong relationships with Adjusters, Internal stakeholders and external clients, where appropriate, and proactively follow up on related queries / issues.
- As required, support the team in the delivery of external support services e.g., Association of Average Adjusters
- Perform other support activities and provide general assistance to adjusters to ensure the efficient running of the team
- As requested by your Line Manager the Job Holder will also perform reasonable ad hoc duties within the Job Holder’s capabilities.

**Required Skills**:

- Previous experience providing administration / secretarial / PA support in a corporate environment
- A great team player, who is also able to work independently
- General secretarial skills, including diary management. Will require minimum of60 WPM typing speed
- Microsoft Office Word and Excel at intermediate/expert level
- Demonstrates attention to detail and a desire to get things done “Right First Time”
- Professional and responsive approach
- Proactive and efficient
- Flexible, with a hands-on approach to getting work done
- Excellent communication and interpersonal skills
- Self-motivated
- Results / deadline orientated

**Why join Charles Taylor?**:
We are very proud of the fact that nine out of ten of our people recommend Charles Taylor as a place to work. We pride ourselves on having a positive work environment where our people are empowered to make the best decisions and where learning is valued highly and shared across our business.

We are very committed to ensuring our people are given continuous learning and development. As well as structured induction programmes and job training, we provide study support for relevant professional qualifications and have a Core Learning & Development Curriculum.

Charles Taylor is a fun and inclusive place to work where people are truly valued and encouraged to enjoy a host of social and sporting activities available. Quiz nights, tennis tournaments, football matches and a range of other events take place throughout the year

**Equal Opportunity Employer**:
Our external partnerships and the dedicated work we do in promoting a transparent and fair recruitment and selection process all contribute to the successful, inclusive and diverse culture and environment which we are proud to be a part of at Charles Taylor.

**Contact information**:
Arjaree Shackleton

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