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Secretary - Hybrid Working

4 months ago

Lewes, United Kingdom Sussex Police Full time

Secretaries are responsible for the provision of a proactive, responsive and professional secretarial service to senior police officers / managers across the force. In this role, you will provide quality, efficient and effective support and will act as the main point of contact for one or more managers. Highly self-motivated you will possess the ability to work with mínimal supervision and to deliver high quality work to tight deadlines. You will have proven experience of managing competing priorities and planning and prioritising your work effectively. You will thrive on working in a busy unit and as part of a team. You will be expected to cover for your colleagues as and when required so good team working skills and a flexible and proactive approach are essential. You will have regular interaction with senior management teams and police officers at all levels across the force. It is essential that you are able to demonstrate good interpersonal and verbal and written communication skills and that you possess GCSE English Grade C or above (or equivalent qualification). This role is predominantly based at Lewes HQ, however, travel to other locations could be required on occasions. Key Responsibilities
- Producing, collating and circulating meeting papers
- Attending and minuting meetings
- Providing an effective note taking service
- Booking of events
- Travel arrangements and accommodation
- Meeting visitors and taking telephone calls
- Ensuring a high level of customer service.

Essential Skills:

- Good Microsoft Office skills, including knowledge of MS Word, Outlook, PowerPoint and Excel
- Good general IT literacy
- Good verbal and written communication skills
- Accurate typing at a speed of at least 60 words per minute
- GCSE English Grade C or above (or equivalent)
- Outlook diary management experience
- Strong organisational skills and the ability to manage competing priorities
- Ability to produce good results with limited supervision and limited direct instructions
- Ability to produce high quality work to tight deadlines
- Excellent customer service skills
- Ability to appropriately handle sensitive information within GDPR legal requirements
- Proven track record of secretarial and office experience
- Good interpersonal skills facilitating daily interaction with a wide variety of contacts at all levels, both within the immediate team, Sussex Police and externally. Desirable Skills:

- Previous minute taking experience
- Experience of booking travel and accommodation for stakeholders
- Previous experience of supporting one or more senior staff members in a secretarial capacity

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 37 per week

**Salary**: £22,677.00-£24,552.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Employee discount
- Flexitime
- Sick pay
- Wellness programme
- Work from home

Schedule:

- Monday to Friday

Application question(s):

- Have you resided in the UK for the past 3 years?

Work Location: Hybrid remote in LEWES

Application deadline: 30/01/2023
Reference ID: SYSX STAFF02829 - Sussex Police Website
Expected start date: 06/03/2023