Work Experience Administrator

7 months ago

Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

Oxford University Hospitals NHS Foundation Trust is looking to recruit a motivated, committed and dynamic Work Experience Administrator. As the Work Experience Administrator you will assist the General Staffing Recruitment Team by providing administrative support to the divisions and students which includes conducting pre-employment checks, arranging placements and assisting with the national approach to arranging placements.

We would welcome applicants who have strong administrative skills, a can do attitude, able to work to tight deadlines and who enjoys learning about new systems and processes. This role will work closely with the wider departments across the Trust and with learning providers, ensuring a first-class administrative service is provided to all stakeholders.

There will be occasional travel to careers events across the UK where you will be supporting divisional staff in representing the Trust.

**Closing Date**: 29 June 2022

**Interview Date**: TBC

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Work Experience Placements

Support the transition and roll-out of the management of work experience placements on TRAC.

To progress chase all pre-employment checks that are outstanding.

Enter documents into the TRAC recruitment system and update pre-employment checks as and when required.

Ensure the work experience records are accurate and reflect the checks conducted.

Direct students to well-being support as and when required. Escalating to the Recruitment Co-ordinator any areas of concern.

Raise any safeguarding concerns to the Talent and Recruitment Manager or the Head of Resourcing.

Support accreditation requirements as and when required.

Regularly update the intranet, internet and guidance for placements.

Provide equality, diversity and inclusion data as and when required, conducting regular audits and reporting the findings to the Head of Resourcing.

Support the implementation of new national initiatives in relation to work experience, supporting the Recruitment Co-ordinator with the roll-out across the Trust.

Liaise with colleagues who perform same/similar roles at other local Trust’s and benchmark our service against the Shelford’s

As directed by the Talent and Recruitment Manager or the Head of Resourcing attend careers fairs at schools, colleges and other organisations talking about work experience placements at the Trust and the on-boarding process.

Open Boarders

Administer the Open Boarders process for all staff groups where Open Boarders is available.

Ensure the pre-employment checks are up to date/correct for the move to the new role.

Work within the constraints of the Open Boarders guidelines.

Induction

Attend inductions as and when required.

Prepare files for quality control checking.

Additional Support

Where workload permits, support the General Recruitment and Medical Staffing teams with their recruitment and inductions.

Other

To perform other duties commensurate to this role.

To act as a role model at all times, championing the Trusts values and continuously striving to improve the relationship between the corporate and divisional teams.

To ensure all interactions with stakeholders reflect the Trust’s values and behaviours, challenging behaviours the Trust does not wish to see.

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