Data & Scanning Clerk - Cowes Medical Centre

4 weeks ago

Cowes, United Kingdom One Wight Health Full time

Job Posted: 8 March 2023
- **Contract Term**:Permanent
- **Location**:Cowes, Isle of Wight
- **Contract Type**:Full time
- **Salary**:Depending on experience Equiv to NHS A4C Band 2
- **Industries**:Administration** **General Office** **Pharmaceutical & Medical***

**Closing Date**: 19 March 2023
**Data & Scanning Clerk (Cowes Medical Centre)**

**One Wight Health Ltd**

**The closing date is 19 March 2023**

**Job summary**

Please note, this vacancy is being advertised bu One Wight Health Ltd - GP Federation on behalf of Cowes Medical Centre.Cowes Medical Centre will remain the substantive employer for this role.

Hours:35 hours per week, Mon-Fri 9.30am to 5pm (Includes a 30-minute unpaid lunch break)

Contract Type: Permanent

Closing Date:Sunday, 19 March 2023

Interview date(s):22nd -23rd March 2023

Are you a data administrator, ideally within the health sector?

Do you enjoy analysing documents and have excellent attention to detail?

Are you looking for a generous holiday benefit, good pension and a permanent opportunity?

Do you thrive in a busy role, as part of a friendly and supportive team?

**Main duties of the job**

The main responsibility of the role is to administrate the clinical paperwork workflow (patient discharge summaries, consultant clinic letters etc). Such that the GPs only see items they need to action and the rest is on the patients record ready for their next interaction. This involves following a protocol so that the process is safe and effective.

To thrive in this role, you will enjoy lots of data entry and analysis to understand the implications of what you are coding, filing or forwarding to colleagues and clinicians. You will need to develop a broad understanding of General Practice, and a knowledge of medical terminology, coding and clinical coding process (with on-the-job training to develop clinical coding skills).

A minimum of 12+ months data entry/data administration experience is preffered.

**About us**

Cowes Medical Centre:
Our mission is to provide sustainable, good quality, safe, people-centred primary care services to patients, and temporary residents, in our locality. To do so we tailor patient services to population types, focus resources where they are most needed, co-ordinate with related services and listen to our Patients and Staff. We offer employees a challenging, but rewarding role, market rate competitive base salary, excellent contributory pension terms, generous holiday allowance and a friendly, supportive working environment.

**Job description**

**Job responsibilities**

The main responsibility of the role is to administrate the clinical paperwork workflow (patient discharge summaries, consultant clinic letters etc). Such that the GPs only see items they need to action and the rest is on the patients record ready for their next interaction. This involves following a protocol so that the process is safe and effective.

To thrive in this role, you will enjoy lots of data entry and analysis to understand the implications of what you are coding, filing or forwarding to colleagues and clinicians. You will need to develop a broad understanding of General Practice, and a knowledge of medical terminology, coding and clinical coding process (with on-the-job training to develop clinical coding skills).

**Key Tasks & Responsibilities**

Scan and code letters and relevant correspondence into the Practice medical computer system, and forward to the appropriate person as per the protocol

Enter coded information accurately and consistently

Distribute electronic results to clinicians

Archive scanned paper documents

Return documents for transferred-out patients to the originator

File and retrieve medical records and paperwork

To observe complete confidentiality at all times.

To carry out any other duties as may reasonably be requested by your line manager, the GPs or Business/Practice Manager.

**Person Specification**

**Qualifications**

**Essential**
- Minimum of English GCSE C or equivalent

**Desirable**
- Medical terminology training
- Evidence of read code training
- Touch typing
- Word processing qualification

**Experience**

**Essential**
- 12 months+ data entry/data administration
- experience
- Good IT skills able to use Microsoft office &

**Desirable**
- Experience in scanning, clinical
- coding, or summarising
- Experience within Primary Care
- Previous knowledge of
- SystmOne
- Knowledge of anatomical terms

**Skills & Abilities**

**Essential**
- Excellent attention to detail
- Able to enter information accurately and
- consistently
- Able to concentrate for prolonged periods of
- time
- Good analytical skills
- Good problem solving skills
- Ability to manage time and workload

**Qualities & Attributes**

**Essential**
- Detail orientated person
- Reliable, trustworthy and conscientious
- Pleasant, cheerful manner, that carries
- through under pressure
- Smart, clean & well-presented appearance
- Self-starter, able to take direction and

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