Project Administrator

**Job description**

The Operations Project Administrator is responsible for supporting the Operations team with project administration tasks, including assisting the Project Coordinator with scheduling the work of the site teams, booking material deliveries to sites, booking hotels and trains, liaising with clients, and communicating with the various sales, accounts, health & safety, and workshop teams. This is a **very** fast-paced role that requires attention to detail and the ability to work as part of a team with a willingness to learn. Previous experience in a busy admin role is essential. The role reports to the Operations Manager.

**Duties and Responsibilities**
- Ensure site requirements are met in respect of plant, machinery and materials
- Liaise with clients to schedule site work
- Book inductions for site teams
- Book travel and hotel accommodation as necessary for site teams
- Assist with document control from various document media
- Establish and compile digital and physical project folders and site start packs
- Process and file Company site-related documentation
- Input information into computerised sales order processing system (Sage), as required
- Ensure non-conformities are reported promptly
- Assist the Operations team with various activities and be willing to learn in order to support colleagues

**Key Challenges**
- Understanding internal and external customer needs and taking responsibility for delivering excellent customer service
- Dealing promptly with enquiries and requests
- Able to work accurately in a very fast-paced, pressurised environment
- Flexibility and ability to cope with last minute changes to schedules

**Experience and Technical Skills Required**
- Previous experience in a complex admin role essential, preferably in a manufacturing or construction environment
- Basic knowledge of project planning, plant hire and health and safety beneficial but not essential
- Excellent telephone manner and written communication skills
- PC Literate including experience of all Microsoft Office programmes and Sage
- Salesforce experience beneficial
- Motivated, excellent organisational, time management and negotiating skills
- Attention to detail essential

**Job Types**: Full-time, Permanent

**Salary**: £22,000 to £24,000 per year (opportunities to progress)

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£24,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Cycle to work scheme
- Life insurance
- On-site parking
- Referral programme

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Manningtree, Essex: reliably commute or plan to relocate before starting work (required)

**Experience**:

- complex administration: 1 year (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person