Centre Administrator
3 weeks ago
**Salary - from £10.90 to £11.50 per hour dependent on skills / experience**
**Location - Birchwood Shopping Centre, Warrington**
**Contract - 16-20 hours per week**
**Job Purpose**
To work within a small, hardworking and fun team, providing administration support to the centre management team who has the day-to-day responsibility for the management and operation of a busy shopping centre.
**Key Objectives**
- Provide administrative support to the management team.
- Act as a point of contact for stakeholders including retail occupiers, shoppers, colleagues, site service providers, and others.
**Key Accountabilities**
- Raise purchase orders, process invoices for works and reconcile petty cash as required.
- Liaise with service providers over invoicing queries and disputes.
- Maintain financial spend tracker, to assist the management team in effectively monitoring expenditure.
- Co-ordinate occupier and Landlord maintenance visits.
- Liaise with service providers, retail occupiers and the management team to update on outstanding issues.
- Input meter readings on to relevant systems.
- Facilitate payment of utility invoices and relevant re-charges.
- Facilitate change of tenancy process as occupiers move in or out.
- Assist with site health and safety platform, including loading on statutory compliance documentation, creation and closure of health and safety tasks and facilitation of annual PPM planner.
- Assist with processing and administration relating to insurance claims.
- Compile reports, as requested by the management team.
- General administration duties, as requested by the management team.
- Help to maintain the centre’s Honesty Library.
**Property Overview**:
Busy shopping centre with over 45 stores, including major national as well as small local independent stores and an annual footfall of over 4 million.
**Communication Lines**:
- Reports to the centre manager and deputy centre manager.
- Other site colleagues include facilities manager, marketing exec, cleaning and security teams.
- Offsite colleagues include the wider Ashdown Phillips team.
**Person Specification**
These are the minimum key areas of knowledge, skills and experience.
- Experience of administration tasks.
- Personable and friendly.
- Strong communication skills, both written and verbal.
- Self-motivator with good attention to detail.
- Good working knowledge of Microsoft Office 365 to a competent level within an office environment.
- Positive, can do attitude.
- Flexible and adaptable.
- Ability to learn new technology and systems/ processes.
**Package**
You will be rewarded for your hard work with a great package which includes salary, competitive holiday allowance (plus bank holidays), discretionary bonus scheme, pension scheme, regular training and personal development opportunities, and mental health and wellbeing support through Health Assured.
**Job Types**: Part-time, Permanent
Part-time hours: 16-20 per week
**Salary**: £10.90-£11.50 per hour
**Benefits**:
- Company pension
- On-site parking
- Referral programme
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus scheme
- Performance bonus
- Yearly bonus
Ability to commute/relocate:
- Warrington: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person
Application deadline: 22/04/2023
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