Personal Assistant

6 months ago

London, United Kingdom Gowling WLG (UK) LLP Full time

**Main purpose of the role**:
To provide fee earners with the administrative support they need to provide seamless legal services to clients. Assist in all aspects of the management and execution of their fee earners’ day to day workload by providing exceptional and proactive administrative support. Take an active interest in and obtain a thorough understanding of all aspects of client requirements to provide exceptional service levels to both fee earners and client.

**Main Duties and Responsibilities**:
**Administrative**
- Manage diaries, ensuring they are up to date and reminding fee earners of meetings etc on a daily basis.
- Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc and liaise with other attendees, both internal and external.
- Coordinate travel arrangements, book and confirm reservations and deal with related details.
- Arrange photocopying, printing, organising couriers, sending out of letters, faxes etc.
- Arrange for files to be opened and closed, supervise general filing requirements and record keeping.
- Use effective systems to ensure that both short and long term tasks are completed within required timescales.

**Communication**
- Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner.
- Liaise with business support departments on behalf of fee earners as required.
- Liaise with the department’s Practice Coordinator over any planned absences, arranging cover as necessary and communicating this to the relevant fee earners.

**Document production**
- Coordinate correspondence, attachments, documents, reports, presentations, faxes etc produced by the DPC team before they are passed to the relevant fee earner for approval/sign off and undertake basic/minor amendments where appropriate.

**Financial**
- Coordinate the billing process and assist fee earners in the billing and credit control process by liaising with the fee earner and accounts and to produce financial/time reports through the system. Be aware of any service level agreements or arrangements with clients requiring bespoke billing information.
- Be competent in the delivery of more complex client reporting as and when required.
- Liaise with finance and cash functions as appropriate.

**Team duties**
- Assisting others in the department whenever there is spare capacity or it is evident that a colleague needs assistance with their workload.
- Picking up telephone calls for other members of the department when they are away from their desk.
- Assisting other members of the department, both proactively and at the request of the Practice coordinator.
- Working effectively with other legal and support departments as required.
- Any other relevant duties as reasonably requested by the fee earners or practice coordinators, practice operations manager or a person of an appropriate seniority.

**Key Skills and Experience:
- Knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm.
- Excellent telephone manner and competent knowledge of telephone system.
- Excellent communication, organisational and team skills.
- Excellent attention to detail.
- Flexible, proactive and dependable, able to take the initiative.
- Able to remain calm under pressure and work to tight deadlines.
- Conscientious, approachable and enthusiastic.
- Able to quickly build confidence, respect and trust with others. Have a positive approach to daily tasks and have a solutions focussed working method.

**What We Can Offer You**:
The opportunity to work for a firm which has been recognised as one of the best places to work in the UK and has been ranked by Great Place to Work® for 24 consecutive years.

Excellent benefits, including:

- A hybrid approach to office and remote working.
- 25 days annual leave, with the option to buy up to a week's extra annual leave
- Private medical insurance, and the option to add family members
- A generous pension allowance
- Life assurance covering four times your annual salary
- The chance of a three-month sabbatical every five years
- Maternity, paternity and adoption leave schemes
- A range of health and wellbeing programmes
- State of the art offices, in the heart of London with an onsite restaurant
- Opportunities to flourish in your role through training and personal development

**Equal Opportunities:
Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment. The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment.

At Gowling WLG we seek

  • Personal Assistant to TV Personality

    3 weeks ago

    Central London, United Kingdom SORTED Personal Management Full time

    Job Title: Personal Assistant to TV PersonalityAbout the Company: SORTED Personal Management is seeking a highly organized and efficient Personal Assistant to support one of our well-known TV personalities.Salary: £35,000 - £45,000 per annum, dependent on experienceJob Description:Our client requires a super-organized and highly efficient PA to assist with...

  • Personal Assistant to the Elite

    1 week ago

    London, Greater London, United Kingdom SORTED Personal Management Full time

    Personal Assistant to the EliteSalary: £80,000 - £100,000 per annum (depending on experience)We are seeking a highly skilled and experienced Personal Assistant to join our team. As a key member of the principal's household staff, you will be responsible for managing the principal's personal and professional life, including scheduling appointments,...

  • Travelling Personal Assistant

    3 months ago

    London, United Kingdom SORTED Personal Management Full time

    Job Title: Travelling Personal AssistantLocation: London (Extensive travel required)Job Type: Full-timeReports to: Chief of StaffSalary: Competitive depending on experience   Job Summary:Travelling Personal Assistant will support the principal in all personal and professional matters whilst travelling.  Reporting directly to Chief of Staff, this role...

  • Personal Assistant to Principal

    2 days ago

    London, Greater London, United Kingdom SORTED Personal Management Full time

    Job Title: Travelling Personal Assistant / ButlerLocation: London, with frequent international travel requiredJob Type: Full-timeReports to: Chief of StaffSalary: £60,000 - £80,000 per annum based on experienceJob Summary:The Travelling Personal Assistant will provide high-level support to the principal in all personal and professional matters whilst...

  • Executive Assistant to TV Personality

    1 week ago

    Central London, United Kingdom SORTED Personal Management Full time

    At SORTED Personal Management, we are seeking an exceptional Executive Assistant to join our team and support a well-known TV personality. This is an exciting opportunity for a highly organized and efficient individual to manage a busy diary and schedule, working closely with the principal's management team.The role involves overseeing all aspects of their...

  • Travelling Personal Assistant

    4 weeks ago

    London, United Kingdom SORTED Personal Management Full time

    Job Title: Travelling Personal Assistant / Travelling ButlerLocation: London (Extensive travel required)Job Type: Full-timeReports to: EA to PrincipalSalary: Competitive depending on experience   Job Summary:Travelling Personal Assistant / Travelling Butler will support the principal in all personal and professional matters whilst travelling....

  • Personal Assistant for Busy Celebrity

    1 week ago

    Central London, United Kingdom SORTED Personal Management Full time

    We are seeking a skilled Personal Assistant to join our team at SORTED Personal Management and support a prominent TV personality. As a key member of our team, you will play a vital role in managing their busy lifestyle, ensuring smooth day-to-day operations, and providing exceptional support when needed.This is a fantastic opportunity for a motivated and...

  • Personal Trainer

    6 months ago

    London, United Kingdom Personal Training Full time

    Third Space is a collection of luxury health clubs in London; individualin style, bound by a common philosophy: to provide outstanding fitness spacesthat members feel are their own. Our people are the creators that bring thespace to life. We’re a team of motivators, inventors, and coaches; alwaysstriving to grow and evolve. It’s not just a job, it’s a...

  • Personal Assistant for Director of Contemporary Art Gallery

    1 week ago

    Central London, United Kingdom SORTED Personal Management Full time

    About the Role:SORTED Personal Management is seeking a highly skilled Personal Assistant to support the Director of a leading contemporary art gallery in London.Key Responsibilities:Provide administrative support to the DirectorManage diaries and travel arrangementsHandle correspondence and communicationsAssist with event planning and coordinationManage...

  • Pre & Post Natal Personal Trainer

    2 weeks ago

    London, United Kingdom Personal Training Full time

    Third Space is a collection of luxury health clubs inLondon; individual in style, bound by a common philosophy: to provideoutstanding fitness spaces that members feel are their own. Our people are thecreators that bring the space to life. We’re a team of motivators, inventors,and coaches; always striving to grow and evolve. It’s not just a job, it’s...

  • Personal Trainer

    2 weeks ago

    London, United Kingdom Personal Training Full time

    Third Space is a collection of luxury health clubs inLondon; individual in style, bound by a common philosophy: to provideoutstanding fitness spaces that members feel are their own. Our people are thecreators that bring the space to life. We’re a team of motivators, inventors,and coaches; always striving to grow and evolve. It’s not just a job, it’s...

  • Executive Assistant

    6 months ago

    London, United Kingdom Personal Staffing Full time

    **Role & Responsibilities** We are looking for an experienced Executive Assistant to fill a fast-paced, hands-on EA position in London. You will be providing the CEO with business support in a full-time capacity. Duties will include diary management, booking travel, arranging itineraries, updating any paperwork and organising events/dinners, among other...

  • Housekeeping and Laundry Assistant

    6 months ago

    London, United Kingdom Personal Staffing Full time

    Job Title: Housekeeping and Laundry Assistant Location: London Type: Full-time, Live-out **Salary**: £40,000 - £50,000 per annum Overview: **Responsibilities**: - Cleaning and organising guest rooms to impeccable standards. - Managing laundry duties, including washing, ironing, and maintaining linen inventory. - Ensuring adequate stock levels of...

  • Personal Assistant

    6 months ago

    London, United Kingdom Ribbons & Reeves Full time

    **Personal Assistant | Lambeth** Are you an experienced Personal Assistant looking for a new challenge in the world of education? If yes, then you will be excited to hear that we are looking to recruit for an excellent partner school in Lambeth who need a Personal Assistant to Headteacher! As Personal Assistant to Headteacher your role is to diligently...

  • Personal Assistant

    6 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Personal Assistant to Executive Director** **Salary: £40,000 per annum** An exciting opportunity to support the Executive Director of an award-winning global architecture firm as a Personal Assistant! **Personal Assistant to Executive Director **Responsibilities**: - Making high-impact decisions in a pressurised environment on behalf of the Executive...

  • Personal Assistant

    6 months ago

    London, United Kingdom Venari Group Full time

    **Personal Assistant** Venari Group is seeking a Personal Assistant/Receptionist on behalf of our client based in London. **Job Summary**: The Personal Assistant is responsible for providing support to the CEO and COO. This includes assisting with the daily administrative needs of the CEO and COO, as well as other duties as assigned. This position requires...

  • Personal Assistant

    6 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **PERSONAL ASSISTANT** This is an exciting opportunity to join a private investment partnership as a Personal Assistant! **PERSONAL ASSISTANT ROLE**: - Undertaking diary management for a busy analyst - Arranging company calls - Arranging expert calls - Answering incoming calls and taking messages - Being responsible for organising meetings and catering...

  • Personal Assistant

    6 months ago

    London, United Kingdom Career Legal Full time

    Job Details Our client, a Barristers Chambers are now seeking a Personal Assistant to support a Barrister on a 1-1 basis with professional and personal support, on a 12-month fixed term contract. This is an excellent opportunity to work closely with a leading Barrister and develop your PA skills. This is a full-time position, with 2 days a week working from...

  • Personal Assistant

    6 months ago

    London, United Kingdom Page Personnel Full time

    Great opportunity for a Personal Assistant - To join a housing association based in Central London **About Our Client**: A Housing Association based in Central London looking for a Personal Assistant to join the team on a permanent basis. This role offers hybrid working. The successful Personal Assistant will be responsible for: - Heavy diary management...

  • Personal Assistant

    6 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **PERSONAL ASSISTANT** A business supporting mental health and wellbeing in schools is looking for a Personal Assistant to join the team on a temporary part time 2-month basis! **PERSONAL ASSISTANT ROLE**: - Managing and maintaining the CEO’s diary and ensuring that the CEO is fully prepared for all meetings and engagements with relevant briefing...