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School Receptionist

4 months ago

Worcester, United Kingdom Riverside School Full time

**JOB DESCRIPTION**

**JOB TITLE**:Receptionist

**RESPONSIBLE TO**:Business Manager

**SCALE**:Scale CLPT01 Scale Point CLPT01 to CLPT06

**JOB PURPOSE**:To undertake a range of reception/administration duties

**HOURS**: 37 hours per week (30 mins lunch)

8.00 a.m. to 4.00 p.m. Monday to Thursday
8.00 a.m. to 3.30 p.m. Friday

**JOB RESPONSIBILITIES AND TASKS**
- To act as first point of contact for staff, visitors, pupils and parents
- Taking and directing calls
- Ensuring that the reception area is clean and welcoming, organising display boards and keeping it up to date with relevant information
- Ordering office supplies, stock taking of stationery and ensuring stock cupboard is tidy
- To accept deliveries of goods
- To bring to the attention of the Business Manager records of visitors that need to be placed on the Single Central Records
- To be responsible for the Inventory system, signing of pupils/visitors/staff etc and maintaining the supplies and liaising with the IT team.
- Signing in visitors and supplying them visitor's badge
- Ensuring that identification is seen and logged
- Interacting with other staff and passing on relevant information
- Maintaining front door security and reporting any suspicious activity
- To manage all external transport for pupils and to liaise with Worcestershire Commissioning

Team (County)
- To inform relevant staff regarding any transport queries/concern and issues
- Be first point of call when there are school closures in place.
- Representing the school with a positive attitude and professional appearance
- To receive exam papers and deal with appropriately
- To provide administrative support to the Business Manager and extended team as required
- To scan, photocopy and shred for the Business Manager and extended team
- To ensure that all first aid boxes are stocked and maintained
- Arrange mobile phone top ups to staff
- Values: To uphold the values and behaviours of the organisation.
- Equality & Diversity: To work inclusively, with a diverse range of stakeholders and promote equality of opportunity.
- Health, Safety & Welfare: To maintain high standards of Health, Safety and Welfare at work and take reasonable care for the health and safety of themselves and others.
- The Core National Standards for Supporting Teaching & Learning: To understand and carry out role in line with agreed standards, expectations & qualifications.
- To have regard to and comply with safeguarding policy and procedures.

**EDUCATION, KNOWLEDGE, SKILLS & ABILITIES**
- Competent in a range of IT tools.
- Good written and oral communication skills with the ability to build sound relationships with pupils and staff.
- Able to prioritise and plan own workload in the context of conflicting priorities and work on own initiative.
- A methodical approach to tasks, recording and reporting.

**QUALIFICATIONS REQUIRED**
- GCSE English and Maths Grade 4 or above

**SUPERVISORY RESPONSIBILTY**
- None

**OTHER**
- Must be flexible
- Lone working is essential

**Salary**: £20,258.00-£21,968.00 per year

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 10/01/2023