Receptionist

The British flower market is worth £1.2bn and MM Flowers supplies fresh cut flowers and bouquets to the U.K.’s and Europe’s leading flower retailers. We grow and source the highest quality and most beautiful blooms across the world, delivering colour, passion and inspiration through breath-taking blooms.

Established in 2007, MM Flowers has grown exponentially every year and is based in a purpose built, state-of-the-art facility in Alconbury, Huntingdon. MM Flowers employs over 500 people who are dedicated to delivering exceptional quality and service to our customers.

To continue our tremendous growth, we need the brilliant people to help us achieve our goals. We aim to deliver excellence at every point in the supply chain from distribution to processing, technical standards through to marketing, with consideration for our people and the planet at the heart of everything we do.

If this sounds like a company that you would like to be a part of, and you have the talent, energy and drive to be a part of shaping our journey, we would love to hear from you.

**We are currently looking for A PART TIME RECEPTIONIST**

To provide a professional & welcoming front of house service to the business
whilst maintaining the reception area as well as all ground floor meeting rooms & the kitchens.

In a nutshell, you will be busy.
- Upkeep of a professional Reception area, including visitor seating, kitchen & desk
- Professional telephone manner and face to face interaction
- Provide efficient & high-quality admin services to employees
- Ensuring H&S procedures are met by guests & accompanying employees
- Management of the ground floor meeting rooms
- Management of the PPE Cupboard
- Management of the upstairs and ground floor kitchen and supplies
- Organise, coordinate and deal with visitors in a friendly and professional manner
- Organise and deal with couriers and manage incoming and outgoing post successfully
- Successful professional interactions / working relationships with the team Maintaining all areas of reception & ground floor kitchen and keeping reception & kitchen area clean and tidy at all times
- Checking the upstairs kitchens and ensuring milk, tea, coffee and sugar is kept topped up as well as other household supplies
- Ensuring supplies of stationery are available
- Ensuring employees sign in and out when entering or leaving the building
- Answer internal and external telephone calls and connect them to the relevant people, take messages and passing them on where necessary
- In case of a fire drill take signing in sheet and visitors book for the fire wardens
- Add credit to franking machine and order new ribbons when required
- Ensuring that reception is adequately covered during periods of leave, including a thorough handover and accompanying information is given to anyone covering

VISITOR MANAGEMENT
- Preparing refreshments and lunches for visitors as required
- Managing the PPE cupboard and ensuring that all visitors PPE is ready on arrival as requested
- Ensuring the Visitor Badges and H&S Questionnaires are ready on arrival and appropriately completed
- Ensuring that any other requests/requirements are dealt with quickly, professionally and efficiently
- Providing Contractors with Mitrefinch temporary passes where necessary
- Booking a parking for visitors

GROUND FLOOR MEETING ROOM MANAGEMENT
- Checks of the Ground Floor meeting rooms to make sure they are clean and ready for use.
- Checks of meetings rooms after use to ensure they are left in a clean and tidy state
- Management of the Ground Floor meeting room bookings

CORE BUSINESS RESPONSIBILITIES
- Sort and distribute all internal and external mail received daily
- Frank and send out all mail
- Book couriers
- Distribute parcels which come in by courier
- Book meeting rooms
- Order and distribute stationary when it arrives
- Any general shopping requirements needed
- Deal with Concur Expenses on any purchases made Printing & binding company presentations
- Assist with drop-in recruitment and direct to the correct personnel

HR SERVICES
- Assisting with all aspects of new starter inductions, photos, badges and adding photos to Mitrefinch System

FINANCE SERVICES
- Scanning invoices from post over to Finance Team

What you can already do
- Prioritising workload and time management
- Ability to work under own initiative and in a more isolated role
- Working under pressure whilst maintaining accuracy and speed
- High retention of information
- Professional in appearance, conduct, language and manner
- High attention to detail and strong organisational skills
- Excellent planning and organisational skills
- For this role it would be really great if you have;
- Receptionist/Front of House Admin experience
- IT Literate — High level of IT literacy with extensive working knowledge of Microsoft, Office Word, Excel, Powerpoint, publisher
- So, what’s the package? When you work at MM Flowers you get more than just a salary;
- Holiday allowance