Pa

2 weeks ago

London, United Kingdom Ritz Recruitment Ltd Full time

A fantastic **temporary** opportunity has arisen to work for this leading **Charity**based in London for a highly motivated **PA/EA**

You will provide smooth and comprehensive administrative and assistant support to the CTO and Senior Leadership team

**Duties**:

- Manage CTO’s diary, forward planning workload, diary management, UK and international travel arrangements and event organisation
- Be familiar with key corporate decisions, strategies and policies in order to understand CTO’s priorities
- Manage and coordinate meetings, including logistics of both face to face and virtual meetings, preparation of agenda’s, briefings, follow-up actions from meetings
- Draft and prepare professional communications, dealing with highly confidential and sensitive information
- Assist Leadership Team with day-to-day activities providing high-level administration
- Convene and coordinate workshops
- Budget Management, tracking, monitoring and reporting
- Coordinate and participate in meetings, collating agendas, papers, minute taking, action checking
- Manage and take active role in development and preparation of Away days and conferences
- Work collaboratively with the Chief Executive’s Personal Assistant and wider network of PAs

**Requirements**:

- Proven PA/EA or proven experience of supporting senior level teams & key stakeholders
- Proven experience of communications management for a senior team
- Experience of organising and co-ordinating meetings and/or events and activities
- Experience of working with and developing sustainable relationships with diverse groups of people
- Experience of drafting communications in different formats and to different audiences
- Experience of managing rapidly changing demands from multiple stakeholders
- Fully conversant with MS Office packages including Microsoft Teams
- Understanding of confidentiality and discretion
- Exceptional diary management and organisational skills
- Proactively organised and motivated
- Calm and resilient when working under pressure
- Excellent and diplomatic interpersonal and communication skills both written and verbal
- A strong team player who is able to work well as part of a team but also on own initiative
- A positive, outgoing, helpful disposition
- Impeccable attention to detail
- Must be able to meet deadlines in a fast-paced quickly changing environment

This is a temporary to start beginning of January. Interviews taking place asap.

Hybrid position. 3 days in the office, 2 days remote

(RitzRecEmpBus)

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