Project Administrator
3 months ago
**Purpose of Role**
To support the Project Manager and Project Team in the administration, co-ordination, planning and control of the project.
**Key Accountabilities**
- Ensure the agreed project management methods, standards and processes are maintained throughout the project lifecycle.
- Develop and maintain the project library, filing, recording and reporting systems.
- Set up and maintain systems for recording project costs, keeping track of budgets and project expenditures.
- Carry out regular checks. and reviews in order to ensure the information is up to date.
- Assist in preparation for the door ordering process.
- Attend any specific project meetings
- Assist the Project Manager to complete costings for each project including any variations that might occur and ensure that invoicing of the projects is completed in a timely manner once the project is completed.
**Dimensions of Role**
- Liaise with site to ensure all site related information is received, logging and maintaining the site information.
- Assist the Project Manager and team in the production and maintenance of project plans, updating and maintaining project essential documents.
- Where needed, assist in the hire and control of contractors for installations.
- Assist in raising and checking orders from the export team for doors being put in manufacture.
- Preparation and actioning purchasing activity with both Teckentrup Germany and other hardware suppliers.
- Preparing action plans, assessing risks and opportunities, and gathering necessary resources.
- Maintain CRM database for related projects.
- Keep project calendar up to date.
- You will be expected to carry out any other duties that may reasonably be required in line with your main duties.
**Desirable Qualifications**
Fully conversant using Microsoft Word, Excel and Outlook
**Experience Necessary**
- Excellent telephone manner, with the ability to deliver a positive message and in equal measure have the skill to diffuse a problem scenario when customer expectations have not been met.
- Strong problem-solving skills with ability to liaise with other departments to deliver company objectives with the customers’ needs at the heart of all decisions.
- Eye for detail, ensuring that all paperwork processes are carried out efficiently and accurately.
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