Executive Personal Assistant

5 months ago

Hitchin, United Kingdom Amazing Apprenticeships Full time

**Executive Personal Assistant (12 month maternity cover)**

**Amazing Apprenticeships**:
Amazing Apprenticeships is a leading organisation in the education sector. We promote the benefits of apprenticeships and technical education across England, working with key organisations, including the Department for Education, employers (ranging from large, well-known brands to local SMEs) and around 4,500 schools.

Our mission is to ensure that everyone can access high quality information about their options, and that we have an apprenticeship system that enables individuals from all backgrounds to be able to access them.

**Hours**:
Full time, office based in Hitchin.

Monday - Thursday 08:00 - 16:30
Friday 08:00 - 16:00

The main purpose of this role will be to provide support the Director and senior managers of the business.

You will be responsible for undertaking general administrative tasks and office management to ensure the smooth running of the organisation. You will be required to perform basic HR and finance tasks, as well as working closely with the director to support personal and professional tasks as required.

This would be a busy but rewarding position with the opportunity to work alongside the head of the business and the wider team.

You will participate in a detailed training programme, supporting you to learn about all aspects of the business and to develop new and existing skills.

**Responsibilities include**:

- Devising and maintaining office systems, including data management and filing.
- Ensuring that the director has all the appropriate documents prepared (agenda’s, minutes, presentations etc.) for all meetings (internal and external).
- Taking notes and capturing actions at meetings.
- Assisting and supporting the director with any projects e.g. preparing presentations, reports, proposals etc.
- Screening calls, enquiries and requests, and handling them when appropriate.
- Meeting and greeting visitors at all levels of seniority.
- Organising and maintaining diaries and making appointments.
- Carrying out background research and presenting findings.
- Producing documents, briefing papers, reports and presentations.
- Organising and attending meetings and ensuring the manager is well prepared for meetings.
- Arranging travel and accommodation.
- Liaising with clients, suppliers and other staff.
- Dealing with accounts, producing budget reports and maintaining financial systems.
- Supporting basic HR functions, ensuring that all staff have been issued with appropriate paperwork, establishing and maintaining systems for staff records, keeping CPD and training logs, including annual reviews, tracking sickness and holiday, collating and filing records.
- Any other duties as reasonably requested.

**Essential Requirements**:

- Minimum of three years' relevant experience supporting senior managers.
- Excellent level of English (written and verbal communication skills) with high level of attention to detail and extremely strong grammar.
- Highly organised, logical and able to prioritise and multi-task in a fast-paced environment.
- Exceptional communication and administrative skills.
- Experience of basic HR processes and record keeping.
- Experience of basic book-keeping and budget management.
- A calm, friendly and professional manner.
- Excellent IT skills and use of Microsoft Office packages (Word, Excel and PowerPoint).
- Exemplary time management skills and an ability to prioritise and multi-task.
- Positive and practical can-do attitude.
- Hard working.
- Self
- motivated.
- Professional and well presented.
- Strong relationship building and inter-personal skills, both within the team and external customers.
- Able to handle confidential matters and information.

**Desirable Requirements**:

- Secretarial / Business qualification.
- Strong background in providing executive support to senior management.
- Previous experience of creating and implementing HR and Finance systems.
- Knowledge of finance systems Dext and Xero (this is not essential as training will be given).

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: £25,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Hitchin: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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