Education Administration Assistant

7 months ago

Eccles, United Kingdom Salford Primary Care Together (SPCT) Full time

Act as first point of contact for the practices and students dealing with all enquiries in a proactive manner, judgement skills required and solution proposing for complex enquiries. Coordinating learning and education sessions across Salford for clinical and non-clinical staff Complete the process of the practices becoming an accredited learning environment. Update in a timely manner placement sheets of learners within the Salford and Trafford services, practices and provide ongoing support. To coordinate teaching sessions and opportunities for staff across Salford such as PN forums.

Produce reports as and when required for GMTH Support placements with timetable examples and supporting documentation Keep up to date records of placement accreditation/ reviews and all student allocations Keep up to date records of financial transactions relating to student placements. Assist new placements with the Accreditation process. Other administrative duties may include dealing with enquiries, monitor inboxes and supporting meetings. Ensuring CPD training is distributed to staff that are eligible to attend and that the databases for this are kept up to date and accurate.

Student Support To build and maintain relationships with clinical areas and to support students whilst on placement trouble shooting and dealing with issues as they arise reporting significant concerns to the Student Placement Team at the HEI. Student Induction Plan and co-ordinate Student Induction. Liaise with appropriate Universities contact to ensure all students receive appropriate inductions. Monitor and record attendance and report Universities and placements of non-compliance and ensure students are compliant before placements commence.

Record all information regarding induction using allocation lists from universities. Monitor compliance and reporting to Student Placement Team. Data Management Conduct regular audits relating information available on PARE and training quality processes. To produce appropriate proformas, spreadsheets and databases as required.

To enter data on and maintain spreadsheets/other forms of record for example on student placement evaluation and induction attendance and evaluation. To co-ordinate and organise meetings, update website calendar with induction dates and training. Implement data and manage system for student placements and allocations. Communication Liaise, communicate, and maintain effective working relationships with all training providers and users, internal and external, in the day-to-day business of the Academy.

Monitor the attendance of courses, following up those who fail to attend. To keep accurate and complete records of communication consistent with RHA policies and procedures. Resolving complex and conflicting issues which may arise as appropriate using experience, tact and diplomacy to achieve resolution. Information Resources Responsible for full administration for the Student Placements including the collation of data, documentation and monitoring for audit purposes and in the preparation of reports, ensuring high levels of accuracy and proficiency in Microsoft packages PowerPoint, Word and Excel.

Develop and maintain procedures that ensure an efficient and effective service delivery for all tasks undertaken. Manage information systems to support the collection of data updating and amending changes to ensure effective delivery of service. Coordinate the collection, collation and analysis of surveys or audits to inform and contribute to ever changing service requirement. Ensure information is passed onto appropriate personnel or disseminated as required.

Leadership Support the Academy Director in producing required information and reports. To organise events as and when required, for students and staff. To encourage a culture of professional and effective communication. Training & Personal Development To participate in the annual staff development interview, identifying your own training.

With the Locality Lead, appraise any training you have undertaken to ensure the knowledge or experience you have gained is used effectively. Attend any online or off-site training deemed relevant to your role and at the request of the Academy manager. Contribute to the induction and training of new staff at the sites.

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