Legal Secretary

3 weeks ago

London, United Kingdom Wedlake Bell Full time

**Legal Secretary - Construction**:
Wedlake Bell is in search of a dedicated Legal Secretary to join our highly-regarded Construction team. This full-time, permanent position is an excellent opportunity for a proactive and organised Legal Secretary to play a key role in supporting our fee-earners.

Our Construction team advises a wide array of clients, including developers, contractors, investors, and public entities on a broad range of construction projects. The team consist of three partners, seven solicitors/associates, two paralegals, and two trainees. You will work closely with another Construction Legal Secretary, supported by the wider secretarial support staff of the Real Estate Group.

As a Legal Secretary in our Construction team, your role will be instrumental in ensuring the team have the support they need to run smoothly. You will support our fee earners with a range of tasks from preparing legal documents, file management and maintenance, diary management, client liaisons, and other ad-hoc responsibilities which contribute to the success of the team.

This role is perfect for a Legal Secretary who thrives in fast-paced and dynamic team, and prides themselves on the service they provide. Prior experience in Construction is not required, but you will need to have prior legal secretarial experience in a fast-paced transactional team.

Find out more about our construction practice here.

**About Wedlake Bell**:
Located in the heart of the City of London, Wedlake Bell is a Top 100 law firm offering full services across Private Client, Real Estate, Business Services, and Disputes. The firm has 81 Partners and a total headcount of around 400 total. We have grown year-on-year, attributed to the continual success of our legal teams, and the dedication of our staff members.

Our culture is widely-recognised as one of the best in City law, built on trust, collaboration, and mutual respect. Joining us, you will be part of a firm which supports work/life balance, personal development, and building strong connections. With regular cross-firm socials and events (including our renowned yearly ski trip), you will quickly feel like part of the WB team.

**Main Responsibilities**:

- Supporting the preparation and management of legal documents, BD material, presentations, and correspondence related to construction matters, from dictation, drafts, or typed documents;
- Responding quickly to complete new tasks set by the team (via BigHand);
- Efficient diary management for fee earners, including arranging meetings and appointments, in-person or video calls (via MS Teams);
- Organising travel arrangements for business trips, in the UK and abroad;
- Communicating with clients and other stakeholders, offering administrative and case-related support;
- Opening, maintaining and organising team files (via iManage) to ensure information is easily accessible;
- Liaise with the firm's AML team to open new matters following established procedures, liaising with the client to obtain and collate required documents;
- Supporting the construction team's BD initiatives where possible, including updating the CRM with client information and activity (via InterAction);
- Coordinate the billing process for fee-earners by opening matters (via 3E Elite), liaising with the Accounts & Finance team throughout the process for instructions, changes, and to finalise invoices;
- Handling confidential information with discretion; and
- Other ad-hoc duties as required.

**Essential Skills and Qualifications**:

- Proven experience as a Legal Secretary (at least five years) in a fast-paced law firm, ideally within a transactional environment (Construction, Real Estate, Corporate, etc) though this is not required;
- Exceptional organisational skills, with the ability to prioritise tasks effectively under tight deadlines;
- Fast and accurate typing skills, with high standards of written English and grammar;
- Strong communication skills, both written and verbal, with an emphasis on client service;
- Proficiency in Microsoft Office Suite and familiarity with legal document management systems or other key software's (iManage, 3E Elite, InterAction, BigHand, etc);
- A keen attention to detail and a commitment to accuracy in all aspects of work;
- Ability to work collaboratively in a team environment; and
- Discretion in handling confidential information.

**Why Join Our Construction Team at Wedlake Bell?**:

- A competitive salary and benefits package;
- Comprehensive pension scheme;
- 25 days paid holiday per annum, with the option to purchase five additional days;
- Life assurance cover from day one;
- Access to Private Medical and Dental Insurance;
- Enhanced parental leave policies;
- Travel season ticket loan;
- Employee Assistance Programme offering support services;
- Wellbeing initiatives, including fitness classes and subsidised gym memberships (Fitness First or Virgin Active); and
- Opportunities for professional development in a supporti

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