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Business Support Co-ordinator

4 months ago

Staffordshire, United Kingdom Caretech Full time

**BUSINESS CO-ORDINATOR - £500 WELCOME BONUS -**

**STOKE ON TRENT**

At Inspire it is imperative and important that our children enjoy new and varied experiences that encourage them to be the best version of themselves and that any disability is not seen as a barrier but an opportunity for inspirational outside the box thinking.

We hold a belief that no child should be disadvantaged and that all children are part of the community, enjoying all that this offers including celebrations, events and fundraising.

Our teams are fully committed to Inspire's goals, they understand the challenges and rewards of working with our young people and know that every day they will achieve things that really matter.

We are looking for a Business Support Co-Ordinator at our new offices situated on Festival Park, Stoke on Trent.

This role requires the employee to be organised, friendly, have excellent communication skills and a keen eye for detail. Varied and interesting, this role is key to the development of Inspire and involves maintaining databases, collating reports, supportingwith recruitment, marketing and auditing, property searches, setting up meetings and minute taking, and other requested tasks as they arise.

**Key responsibilities**
- Maintain and update service databases
- Collate weekly and monthly reports
- Book meeting and training rooms, take minutes and distribute as required
- Support with note taking and report writing as required,
- Support Resourcing and Recruitment as necessary
- HR Support = coordinate and maintain accurate records

**Inspire Co-ordination**
- Participate in the growth and development of the business.
- Distribute HK payments/Bank Statements to the Homes in a timely manner supporting the finance team.
- Monitor Managers AL ensuring a balance of Managers take leave throughout the year
- Support with audit of timesheets, expenses, rota management and service budgets
- Coordinate fleet responsibilities and ensure new and existing drivers are compliant
- Coordinate communication between Homes and Ofsted/LA’s as required, Monitor and track
- Monitor and track all incidents
- Track all YP meetings and minutes
- Develop new forms for accurate recording, reporting and other protocols, Develop tracking systems across a number of functions to enable Operations to accurately observe/report. Prepare reports and presentations with statistical data, as assigned.
- Report on placement vacancies across services and reports on potential leavers
- Coordinate attendance, book venues and issue invitations, attendance and certificates for training
- Audit trade cards for Maintenance, Audit Maintenance Receipts/spends/statements, liaise with maintenance Admins. Coordinate maintenance payroll, expenses, leave, absence and work schedules
- Attend external meetings and represent the service in a positive manner
- Answer queries by employees, clients and other stakeholders
- Additional and ad hoc tasks as required
- *£500 Welcome Bonus
- *Refer a friend scheme - earn £1,000.

Stoke On Trent - Business Support Co-ordinator [SYS-4044]