Sales Administrator

2 weeks ago

RossonWye, United Kingdom Kirintec Limited Full time

**Main duties of the position**

The main areas of responsibility in this dynamic role are:
- The highest standard of customer liaison and management, in the commercial context. -Communicating customer requirements into the Company, to achieve service objectives. -Providing the highest standard of back-office support to the Sales team
- Regulatory compliance.
- Related financial tasks.
- Providing the same service and standards to all Kirintec Limited subsidiary companies.

This is a hands-on role.
- Reporting Line_

This role reports to the Sales Director

**Key Responsibilities**
- Manage the quotation process by supporting Sales in the preparation of quotations and following up on their outcomes.
- Commercial oversight of quotations and accurate conversion of quotes to orders.
- Commercial oversight of Agency Agreements and Non Disclosure Agreements, and support change negotiations with customers
- Undertaking the detail of sales orders: - entry and processing.
- Supports new biding activities
- Review of commercial contracts and communicate the identification of risk and obligations to the wider business
- Concise and accurate handover of orders to Operations.
- Frequently review and forward any Defence Contract / UN / NATO requirements that sit within our capability sphere
- Analysing and reporting on sales order intake, forecast margins and other financial aspects.
- Supporting pre-sales and marketing activities
- Providing administration support for Sales and Marketing
- System development, in particular maintaining the Sales areas within Sage 50 and CRM.
- Maintain and / or create company processes and policies relevant to the role
- Any other reasonable duties required to support the company in meeting its objectives
- Have due regard for PV Grading, F680 and Export Licence Controls
- Working to Kirintec’s ISO standards
- Adhere to the national security framework in accordance with Security Requirements for List X Contractors
- **Essential Skills**_
- Commercially minded with some appreciation of financial principles
- Customer liaison
- Previous experience in a similar role, perhaps with technical products
- Ability to work within a small, flexible and dynamic team
- Excellent interpersonal and communication skills (both written and verbal)
- Articulate, numerate
- Be able to communicate effectively to technical and non-technical international audiences
- Attention to detail
- Self-starter
- Computer literate
- Eagerness to learn
- Energy, flexibility, enthusiasm, persistence and commitment.
- The motivation to succeed and make a difference whilst performing in a pressured environment
- The wherewithal to acquire new skills and drive the role forward
- Essential Software Packages_

Microsoft Excel/Word/Powerpoint/Outlook
- Desirable Skills_
- Educated to ‘A’ level or equivalent
- Desirable Software Packages_

ARAS

Sage 50

Microsoft Project/Visio

**Employment Terms**

Kirintec currently employ a standard 5 day working week. The main working location will be Kirintec offices in Ross on Wye. Any remote working from home will be authorised on a case-by-case basis with the Functional Area Line Manager. Remote working will be facilitated with IT

Hours Nominally 37.5 hours per week Monday to Friday

Location Ross on Wye. UK travel (infrequent) may be required. International travel (infrequent) may be required. No visa sponsorship or relocation assistance is offered with this role

**Clearance** SC Clearance is essential

Probation 3 months

**Job Types**: Full-time, Permanent

Pay: £18,000.00-£25,000.00 per year

**Benefits**:

- Company events
- Cycle to work scheme
- Free flu jabs
- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Sales administration: 2 years (required)
- administration: 1 year (preferred)

Licence/Certification:

- SC clearance, or are you able to hold obtain SC Clearance (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

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