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Executive Assistant

4 months ago

Headington, United Kingdom University of Oxford TSS Full time

Web advert
- Vacancy ID 14286- We are currently recruiting for a temporary EA to work on site at one of our Headington based departments starting ASAP for approx 12 weeks working 18.75 hrs p/w and paying £17.02 p/h**Duties**:

- Managing the diaries of senior members of staff
- Identifying priority items of business and allocate tasks to staff accordingly
- Make complex travel arrangements for UK and international travel, including making arrangements for visas where necessary
- Prepare and circulate papers, agendas, minutes and draft briefing notes as appropriate
- Maintain, and improve as appropriate, record-keeping and filing systems
- Providing administrative oversight on financial matters: for example, the management of travel, subsistence and other expenses and allowances, invoices for subscriptions
- Person specification

**Essential Criteria**
- Proven experience of perviously having worked as a PA or EA
- Experience of diary management
- Experience of making complex travel arrangements

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.
- TSS workers accrue holiday pay that is equivalent to 38 days per year, this means you accrue a whopping 17.1% in holiday pay for the hours that you work for us._

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.