Artistic Planning Coordinator

5 months ago


Plymouth, United Kingdom Theatre Royal Plymouth Full time

Artistic Planning Co-ordinator

Reports to: Head of Artistic Planning, Stages

**Salary**: £26,270 per annum

Contract: Permanent, 40 hours per week, Monday-Friday

Benefits: 28 days annual leave (inclusive of Bank Holidays); contributory pension; great ticket offers

Theatre Royal Plymouth is a registered charity, inspiring a lifetime of creativity for audiences, artists and participants throughout Plymouth and the wider region. As the principal home of performing arts in the Southwest, we engage and inspire many communities, creating memorable experiences for people from all backgrounds. TRP do this by creating and presenting a breadth of shows on a range of scales, with their extensive creative engagement programmes, by embracing the vitality of new talent and supporting emerging and established artists, and by collaborating with a range of partners to provide dynamic cultural leadership for the city of Plymouth.

Inclusion and Diversity

We are committed to cultivating a culture of inclusion at TRP with a workforce, participants and audiences that reflect the diversity of the communities we serve.

The collective power of each team member’s life experiences, knowledge, innovation, self-expression, and talent creates the very best environment for us to achieve our ambitions and lead the sector.

In recruiting for our team, we recognise the unique contributions that you can bring in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, colour, religion, disability, sexual orientation, and beliefs.

How to Apply

Interview Date: Monday 3 and Thursday 6 June

The Role

The role will support the Head of Artistic Planning, Stages, with the programming, planning, communicating and contracting for all productions presented in The Lyric, The Drum and The Lab, as well as supporting with TRP’s produced and co-produced work. This support ranges from accurately recording deal negotiations, communicating key production-related information, ensuring fully executed contracts are in place for all productions, managing Artifax software and minuting production-related meetings.

The role will work collaboratively with colleagues across the organisation to support and deliver a wide variety of activity throughout our auditoria and TR2 spaces.

The role requires a flexible approach, reacting to the rhythm of the activity of work. Working with the Head of Artistic Planning, Stages, you will identify areas of growth as the role and your knowledge and experience develop.

The TRP values of creativity, collaboration, quality and diversity will underpin every aspect of your work, demonstrating positive behaviours in line with these values.

Principal Tasks
- To ensure all production related contracts and records accurately reflect the arrangements that have been agreed.
- To produce and issue all visiting company contracts together with the relevant supporting documents, ensuring all details contained within the contracts are accurate, formatted correctly and presented professionally.
- To assist with producing and issuing creative, performer and stage management contracts for all TRP produced and co-produced productions, ensuring all details contained within the contracts are accurate, formatted correctly and presented professionally.
- To maintain the Visiting Company Status Report for all visiting company contracts, keeping an accurate track on their progress.
- To liaise with internal departments, external producers and agents to resolve all queries, ensuring a fully executed contract is reached in a clear, timely and professional manner.
- To develop your understanding of TRP’s Visiting Company Contract, you will work towards leading on all Drum and Lab contracts, with support from the Head of Artistic Planning, Stages.
- To ensure confirmation of Public Liability Insurance is received for every visiting company production, working closely with the Technical Department to achieve this.
- To create and maintain relationships with producers and their representatives in order to maintain a positive profile and reputation for TRP throughout the industry.
- Under the guidance of the Head of Artistic Planning, Stages, support with general programming, communication and co-ordination of all production related information received by the Artistic Planning office.
- To be responsible for ensuring all supporting documents and information packs which accompany the various contracts remain up to date and accurate.
- To maintain an accurate Programme Planning Schedule and regularly distribute this to internal colleagues, giving consideration to operational and technical scheduling.
- To be responsible for the issue and execution of TRP’s Data Sharing Agreements for all ACE funded organisations that we work with. Liaising with our IT Data Controller to ensure we are always working within the most up to date legislation.
- To be responsible for the e



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