Assistant Manager

1 month ago

Milton Keynes, United Kingdom Mazars Full time

Our Business Services team is a collective of creative, strategic, forward-thinking business enablers. Together the People & Culture, Marketing & Communications, IT, Operations, Finance and Quality & Risk Management teams make it their mission to ensureMazars has the right tools, technology, strategies and services in place to deliver exceptional client service and future-proof our growing business.

**Job Purpose** This role will support the Client, Matters & Billing Team and will be offered on a 12-15 month fixed term contract basis.

**Role & Responsibilities**:

- Manage the BAU recurring activities, ensuring the team are sufficiently supported to complete the activities to a good standard and on time.
- Manage the month end roll over activities e.g.- Month end Rollover - Currency/Billing/Access/Provisions access
- Provisions
- Timesheet chaser
- AMC chaser for current month
- Enable provision access
- Help to identify any issues and work with the wider Finance team to advocate for improvements.
- Support the Finance Business Partnering team on any ad-hoc or recurring reporting activities. This may be completed by you or delegated to someone in your wider team.
- Participation and delivery of regular training courses on behalf of Clients, Matters & Billing team
- Understanding of the Time & Fees system (Advance) to a level where data can be interrogated, reviewed and understood.
- Regular communication with end users on behalf of the Clients, Matters & Billing team

**Key Deliverables (Training will be provided where required)**
- Regular reconciliation between Success Factors and Advance.
- Track late timesheets. Share updates and any observations with the HR team and with the Finance Senior Manager
- Regular Integrity check as guided by the process notes.
- Support the expense postings on Advance
- Manage the regular messages to the firm on Awaiting Matter Code Time
- Manage the regular messages to the firm on Non-submitted Time
- Manage the regular messages to the firm on missing/late timesheets
- Manage the system updates on Future leavers
- Management of APS system for information updates and reviewing the data flow from different linked systems
- Communicating and collaborating proactively with stakeholders to address information changes or reporting any anomalies to ensure their systems are timely and appropriately updated.
- Review of client and code setup process
- Management of Finance reporting

**Skills, Knowledge and Experience**:

- A self-starter, with the ability to deliver high-quality work, and adapt to new challenges
- Experience in successfully delivering high-quality solutions, using best practices and disciplines
- Ability to liaise with senior level stakeholders to communicate progress, issues, and risks solutions
- Knowledge on CRM, HR data base, Practice management system, MS-Excel, Power BI would be desirable.**Inclusion and Diversity** At Mazars inclusion and diversity are central to our values. We recognise that being an inclusive and diverse organisation makes us stronger as a business.

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