Clerical Assistant

3 weeks ago

Coleraine, United Kingdom Reed Business Support Full time

**Clerical Assistant (Perm)**

An exciting opportunity has arisen for a Clerical Assistant to join a leading organisation based in Coleraine.

This is a Full-Time, Permanent Position

With a salary of £20,761 - £21,197 per annum (dependent on experience)

**Job Role**:
You will be responsible for providing clerical support to the School of Biomedical Sciences and contributing to the administrative support service to senior offices as and when required.

**Essential Criteria**:

- Previous experience in a clerical or secretarial capacity within an office environment
- Good standard of numeracy and literacy as demonstrated by qualifications or work experience
- Experience of assisting in the organisation of meetings to include note/minute taking and the collation and distribution of papers
- Experience of making travel arrangements
- Excellent communication skills both written and verbal - with the ability to communicate with stakeholders at all levels
- Ability to manage and prioritise workload, while adhering to tight deadlines
- Ability to work on your own initiative as well as part of a team
- Ability to work outside of normal working hours on occasions

**Desirable Criteria**:

- A qualification relating to computer literacy e.g., European Computer Driving License (ECDL)
- OCR/RSA II Typing or Word-processing or equivalent

**Main Duties and Responsibilities**:

- Receive and deal with enquiries, telephone calls and correspondence from staff redirecting and relaying information as required
- Undertake photocopying and other document or presentation material preparation and arrange printing as required
- Provide clerical support for School activities including the maintenance of School notice boards, class registers, recording of international student attendance, receipting student coursework and studies advisor lists
- Establish and maintain appropriate administrative, manual, and computerised filing systems (including confidential files) to support the relevant activities
- Maintain records of work, issues pending and work in progress, and to prioritise work to meet both internal and external deadlines
- Assist with the arrangements for meetings, workshops and special functions to involve room bookings, hospitality as necessary
- Provide clerical support to designated Committees/Boards in a note taking or minute capacity
- Assist in arranging travel and accommodation arrangements as required
- Assist with clerical tasks including the processing of requisitions, financial claims, ordering of stationery etc.
- Undertake appropriate staff development to ensure knowledge and experience is developed and updated to meet the requirements of the role
- Any other duties appropriate to the grade and nature of the post

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