Finance Administrator

**JOB DESCRIPTION**

**Section 1: General information**

**Job title: Finance Administrator**

**Department: Finance**

**Reports to: Finance Manager**

**Section 2: PenCarrie’s story and purpose**

**PenCarrie’s story**:
With over 30 years’ experience, PenCarrie has built a strong reputation as a leading B2B supplier to the garment
decoration industry. Based in Willand, Devon, PenCarrie stocks over 4,000 product lines from over 80 of the
industry’s top brands from promotional t-shirts to high specification outdoor wear. With a primary focus on
meeting the needs of customers, PenCarrie delivers not just on choice but on customer service, reliability and
the values that make it one of the leading companies in the market. We are a family business employing 300
Team PenCarrie members each of whom is as passionate about the business as the next.

**PenCarrie’s purpose**:
The distribution partner that enables exceptional customer success.

**Section 3: Purpose and responsibilities of the role**

**Main purpose of role**:
This role is part of our busy Finance team and will provide highly confidential administrative support to the
rest of the Finance team including the Finance Director, Financial Controller, Finance Manager and the wider
Team to ensure the smooth running of the Company’s financial and business affairs as well as compliance
with any relevant regulations.

**Main responsibilities:
**1. Support the Finance Manager with routine finance tasks to ensure the Company meets its financial

obligations.
2. Oversee as required the regular batch processing of dispatched orders into sales invoices and the

subsequent updating of main ledgers through established procedures to confirm that all orders are
invoiced.

3. Assist with accounting administration duties by helping to maintain accurate and reliable accounting
records as necessary to facilitate the effective financial management of the company where required.

4. Assist with the effective and timely preparation of data for Customer Reports and ad-hoc internal reports
for the Management Team.

5. Assist in maintaining accurate records, both digitally and physically to ensure smooth and easy retrieval.
6. Assist with reconciliation of Supplier Statements, dealing with discrepancies to ensure full and complete

accounting records.

customers and suppliers.
8. Assist with data input of approved Purchase Invoices into Main Accounting Software to maintain ledgers.
9. Take on any other responsibilities or tasks that are within your skills and abilities whenever reasonably

asked.

**Section 4: Person specification**

**Knowledge, skills and experience required**:
**Essential**
- Excellent numeracy and literacy skills
- Good IT skills, particularly in Microsoft Excel, Word and Outlook

**JOB DESCRIPTION**
- Excellent organisational skills
- Can do attitude and a willingness to learn

**Desirable**
- Previous experience in a similar position in a similar distribution industry.
- Previous general accountancy/administration experience, desirable but not essential

**PenCarrie Values**

**We’re dedicated to customer success**
- Every one of us can make a difference to our customers’ experience
- We actively look for ways to help our customers succeed
- Our customers are considered in every decision we make

**We build strong and respectful relationships**
- We create a kind, safe and inclusive workplace where everyone feels they can thrive
- We collaborate to find solutions and build ideas
- We build trust in each other
- We’re prepared to have the difficult conversations, giving and receiving feedback

**We look forward and embrace change**
- We’re bold, brave and inspirational
- We look up, look out and look forward
- We anticipate and embrace change

**We’re proud of everything we do**
- We strive to improve in everything we do
- We celebrate our achievements
- We all have a voice
- We know our priorities and implement with conviction and pace

**We grow responsibly**
- We use our resources wisely
- We’re clear and transparent in our communications to all our stakeholders
- We’re committed to reducing our environmental impact
- We give back to our communities

**Section 5: Job description prepared by**

**Job title: Finance Manager**
**Date: November 2023