Project Coordinator

7 months ago

York, United Kingdom VetPartners Limited Full time

We have an exciting opportunity for a Project Coordinator to join our team at VetPartners. The role is to support the various project managers and project teams in the delivery of a variety of critical projects across the VetPartners UK Group, working within the PMO reporting to the PMO Manager.

Some of the most respected and trusted Veterinary practices in the UK are part of VetPartners. Established in November 2015, we have over 7,000 UK employees, supported by our Central Support Office in York. A Vet practice is all about its people, and we aim to nurture a caring, supportive culture making it easier to do the jobs our colleagues love. We are led by vets and a team of dedicated, experienced professionals - working in collaboration with more than 500 practice sites, we aim to deliver the best in veterinary care for clients and patients.

**The Role**:
The PMO oversees various aspects such as metrics, benchmarks, quality assurance, and documentation to ensure uniformity in managing and executing projects and programmes, giving direction, assistance, and a structure for project teams.

You will be part of a small team supporting multiple strategic projects, there is a requirement for someone with an open mind and the ability to recognise when flexibility is required, especially if it means the outcome is better or greater than sticking rigidly to the process.

The Project Co-ordinator is the custodian of accurate and up to date project information - supporting the gathering of information from the various project managers/leads. You should pride yourself on maintaining the ‘current and up to date version of the truth’. Working with the various project teams to ensure the PMO have the latest status; figures; actions, issues risks and opportunities.

The nature of the role means you are often the information point for the project in relation to the PMO - along with the project manager/leads. The project managers/leads will need support from the PMO to make things go smoothly. If meetings need arranging, agendas set and actions chased, it’s the Project co-ordinator that supports this.

**Responsibilities**:

- Co-ordinates project activities whilst supporting project leads
- Liaises and communicates with project teams, internal departments and any third parties to ensure compliance with Project Plan
- Monitors project resources, procurement, progress tracking, financial reporting, and RAID
- Monitors and tracks the detailed project plan including resource and budget tracking
- Prepares reports
- Escalates blocking issues to the PMO Manager
- Maintains risk and issues logs

**About You**:
You should be a person that likes to bring order to chaos and pride yourself on having structured and organised ways of working in a loosely structured environment.

One of the key skills will be the ability to provide regular and accurate reports such as status, actions, risks, change control, to name a few. You will need a combination of information management; data management; analysis; communication and IT skills. It’s not just about creating a spreadsheet or producing a RAG report - you should talk to people, validate data and create meaningful clear information for reporting to the PMO Manager and Programme Director.

Additionally, the PMO Co-ordinator needs to demonstrate the following capabilities:

- Experience in system implementation projects
- Excellent Excel skills
- Self and team-motivator, cooperative, flexible, pragmatic, friendly, organised and delivery focused
- Collaborative and culturally aware
- Ability to analyse and resolve issues, both logical and interpersonal.
- Facilitate communication between staff, management, vendors, and other technology resources within the organisation
- Excellent verbal and written communications skills.

***Experience in a similar role is critical for this. You must have a minimum of 2 years’ experience in a business-related project role **and experience in system implementation projects**

**The finer details**:

- £25,000-£30,000 depending on experience
- Based out our York central office with some degree of flexibility of hybrid working from home
- Mon - Fri, 37.5 hours per week
- 25 days annual leave plus Bank Holidays
- Health Shield - a health cash plan that can help you budget for your everyday health needs and give discounts with supermarkets and other retailers
- Enhanced Maternity, Paternity and Adoption leave
- Ability to buy/sell up to 2 weeks holiday
- £250 CPD allowance per annum
- 10% discount for up to 3 of your pets at your local VetPartners practice

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