Administrative Assistant

We are looking to recruit a motivated and enthusiastic Administrative Assistant to join our busy Management Office Team. The successful applicant will possess excellent communication and interpersonal skills and will need to be well organised, flexible and adaptable in their approach.

You will be required to provide a comprehensive and confidential administrative service to support the Hospital Management Team to ensure consistency across both Vale and Stroud Hospitals.

The post holder must possess a competent working knowledge of Microsoft Office packages and be confident in the use of electronic systems.

For further information, please contact Dawn Williams, Management Team Secretary on 0300 421 8062.
- Provide an effective and efficient administrative support service to the Management Team to ensure consistency across the hospitals.
- Support the delivery of a comprehensive administration and support function to the hospitals to meet the needs of patients, service users and visitors.
- Provide a full and comprehensive administrative support within the Management Team
- Working closely with The League of Friends of The Vale Hospital and the Trust’s Volunteer Coordinator to assist with processes.
- Undertake a range of reception, finance and administrative duties to support the Hospitals Managers.
- Letter formatting as required by the Managers within the Management Team
- Monitor your own workload and indicate to your manager or more senior staff when you anticipate periods of quiet or too much work and support others with their workloads to ensure that the work required is completed by the team. Assist in training new colleagues as required working flexibly as part of a team.
- Create and maintain filing and recording systems, including recording statistics, archiving and monitoring systems.
- Take notes at meetings and organise and support meetings as required maintaining

At Gloucestershire Health and Care NHS Foundation Trust, we are supportive of the people we care for in the community and aim to provide a fully responsive service to everyone who needs it. This is the same approach we take for our employees. We look to value the skills and experiences of those we work with, whether they are service users, carers, families or those looking to work with us.

Gloucestershire Health and Care NHS Foundation Trust is part of the NHS. We treat NHS patients according to NHS principles and standards. The difference is the Trust is accountable to local people, rather than to Government, and so we are able to work closely with our community to develop services in the way that best suits the needs of local people.

Our Staff Survey results showed people at our Trust feel they are engaged, part of a team and work for a compassionate and inclusive organisation.

Our overall scores were better than average in eight of nine themes and level in one - the best overall results for a community, mental health and learning disabilities Trust in the south west and first equal amongst all sector NHS providers within the region too.

Gloucestershire Health and Care is committed to embedding and providing personalised care through all of its services as part of our high-quality care strategy. The purpose of personalised care is to empower people to lead the lives they want to live. Personalised care starts with a conversation with people about what matters to them. It builds on what people can do, as well as addressing their health needs. Including new ways of working and delivering care, emphasising that we need to make effective use of the full range of our people’s skills and experience to deliver the best possible patient care. So we want to know What Matters to You and that you will share our values and join us on this very important journey.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

**Closing date**: 2nd July 2023