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Personal Assistant to Communications Director
5 months ago
Your role at a glance
Provide a proactive and professional PA service to the Internal Communications Director and team, as well as other leadership team members as required, working autonomously and independently with excellent attention to detail and a pro-active approach in supporting all aspects of their day-to-day activities.
What you'll be doing
- Proactively managing inbox, including delegating matters to the appropriate person, highlighting where necessary and responding on their behalf as appropriate to enable them to be prepared and manage their role effectively.
- Proactively managing diaries, including all logistics and travel to ensure time is optimised when spent in various locations. For hybrid meetings, ensuring the successful operation of technology.
- Planning and co-ordinating any special projects and events/away days/conferences required involving internal and external liaison and locations. This may include attending and managing logistics on the day to support the business.
- Completing the onboarding process for the team including arranging their induction timetable. Leading on actions required for new joiners, desk move management, team organisation charts, distribution lists in an efficient timely manner to support business priorities.
- Preparing, proof reading/editing and circulating papers prior to meetings. Attending meetings where needed, minuting and noting actions for the team. Tracking action items assigned to the Directors ensuring the leader is aware of their own action points from previous meetings so that any outstanding actions can be quickly addressed.
- Managing all aspects of travel, expenses and invoice processing. Keeping accurate and confidential records including holidays, absence, gifts and corporate hospitality and entertaining in order that they are accurate and comply with regulations and Group standards
- Working collaboratively with other EAs/PAs ensuring there is always seamless support in place and provide continuity of cover during absence and periods of high workload to ensure high standards, best practice and consistency s maintained across the business
- Continually promoting and ensuring compliance with the Groups Equality and diversity and treating customers fairly policy and procedures to ensure a consistent, timely and accurate level of service is maintained in line with promises made to meet customers’ expectations, and that are within scope of Legal & General’s Treating Customers Fairly policy.
What we're looking for
- Proven experience as a PA.
- Systems including Outlook, Teams, SharePoint, Word PowerPoint, Excel, and other relevant software packages that support the full range of administrative activities.
- Either have, or ability to build a general understanding of the company structure from Executive Director level, through to PA’s Direct Reports and all teams.
- Broader knowledge/awareness of wider L&G business and key contacts in other divisions.
- Either have, or ability to build knowledge of organisational infrastructure and a broad network of contacts at all relevant locations.
**Benefits**:
When you commit to Legal & General, we’ll commit to you too. That means we’ll recognise and reward your hard work, your performance and your contribution.
If you join us, you’ll get access to some great benefits, including private medical insurance, at least 25 days holiday (excluding bank holidays), a generous pension scheme, life assurance, and Income Protection. You can participate in our electric car scheme, which offers employees the option to hire a brand new electric car through tax efficient salary sacrifice. We’re also proud to offer competitive family leave.
You’ll have the opportunity to participate in our annual, performance-related bonus plan and valuable share schemes. And then there are the many discounts we offer that you can take advantage of - both for our own products and at a range of high street stores and online offerings.
About L&G
The brand with the brolly is choosing today to change tomorrow.
Since 1836, we’ve grown to become one of the world's largest asset managers, homebuilders, pension providers and insurance brands.
We’re all here to improve the lives of our customers, build a better society for the long term, and create value for our shareholders - helping to shape a better future for society and the planet.
We need people who share our ambitions, agility and entrepreneurial spirit to help us do it.
At L&G, you’ll find a balance that helps you be your best. Empowered by hybrid working, we’re supported by technology and workplaces that enable us to work effectively wherever we are. We come together in offices to collaborate and connect, and use time at home for individual, focused activities. And, when we achieve great things, we celebrate our success and reward strong performance.
Today, there’s over 10,000 of us, working towards our mission, with plenty of opportunities to grow yo
