Personal Assistant to The Executive Management Team

4 weeks ago

Rotherham, United Kingdom Exemplar Health Care Services Limited Full time

We are looking for a responsible and professional Assistant to provide secretarial and administrative support to our Executive Management Team (EMT). In an ever changing, fast paced business environment, you will undertake a variety of tasks on a daily basis to keep you busy, motivated and challenged You will be based at our head office in Rotherham called Ferham House, Monday to Friday 9-5pm.

**Key Responsibilities (but not exhaustive)**
- PA support to Executive Management Team
- Diary management, scheduling meetings and appointments
- Booking/setting up meeting rooms
- Screen and direct phone calls and distribute correspondence
- Handle queries, requests and complaints through to resolution
- Take meeting minutes
- Produce a variety of professional documents, such as letters, reports, minutes, presentations
- Booking and arranging travel, transport and accommodation
- Events and conferences coordination and support
- Chasing up on deadlines and actions
- Liaising with EMT, staff, stakeholders, suppliers and clients
- Processing cash and credit card expenses
- Maintain paper based and electronic filing systems
- Miscellaneous tasks to support the Executive Assistant
- Support cover for EMT PAs and Reception

**Requirements**:

- Proven work experience as a personal assistant/Professional assistant
- MS Office skills and experience essential
- A real team player, not frightened to get your hands dirty
- Ability to adapt quickly to different working environments, e.g., covering sickness & annual leave for members of the team including Reception duties
- Completer / Finisher
- Outstanding organisational and time management skills/ ability to multi-task and prioritise
- Previous knowledge of office management systems and procedures desirable
- Excellent verbal and written communications skills
- Discretion and confidentiality

**What We Offer**

Gain exposure to the totality of the business. Be part of growth, gain exposure to the Executive Management Team and Private Equity Investors. Join a business with values and ethics supporting a critical service that positively impacts on society. Be part of the senior team. One of the best things about joining Exemplar Health Care is our rewards package. We appreciate the people who work with us, and our rewards package is reviewed regularly to reflect that. You can expect to receive:

- Competitive annual salary
- Contributory pension scheme
- 25 days annual leave plus bank holidays
- Full access to Exemplar’s MyFIRST Rewards discounts scheme powered by Reward Gateway
- Employee Assistance Program - 24-hour counselling helpline
- The opportunity to develop within an established team

Location: Ferham House,Ferham House,Kimberworth Road,Rotherham,South Yorkshire,S61 1AJ, Rotherham S61

**Job Types**: Full-time, Permanent

**Salary**: £27,000.00-£27,001.00 per year

Schedule:

- Monday to Friday

Work Location: One location

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