Office Administration Apprentice

3 months ago

York, United Kingdom Cyclops Electronics Ltd Full time

**Job Title: Office Administration Apprentice**

**Location: York Head office**

**Term**:Full time, 37.75 hrs per week (includes 1 day college release)**

**Salary: £17,667.00 gross per year**

**The Department**

Working within the Administration department, providing administration support for whole the company and various departments. Working from a set of day to day activities ensuring that administrative duties run efficiently to ensure the smooth flow of information.

**The position**

The Office Administration Apprentice role requires a versatile individual who is looking to start their career in the office environment. The role requires someone who is friendly, efficient and a good team player whilst being able to self-motivate and works well independently. This role report to directly to the HR Manager.

**The Role - Reception duties**
- First point of contact answering external telephone calls, transferring correctly, or take appropriate messages and distributing to relevant person
- Meet and greet visitors
- Check and order stationery and purchasing of other office items
- Dealing with incoming and out-going post
- Fill and order stock for vending machine
- Fill and empty dishwasher
- Daily stocklist update onto company database
- Update supplier records
- Arrange company travel

**Accounts duties**
- Scan invoices on to the Accounts software
- Filing for accounts

**Sales & Marketing duties**
- Prepare sales 1-2-1 data for meetings
- Collate the monthly geographical sales data
- Gather the sales end on month figures and report the data back to the Sales Manager
- Assist in the various exhibition work and large projects

**Management support**
- Write up orders on internal order system and effectively expedite the orders progress
- Diary management for the Commercial Director
- Assist in making the basic changes and updates to our website
- Provide support for Microsoft office users

**Personal Attributes**
- Self-confident and have good communication skills
- Excellent telephone skills
- Strong computer skills and have a good understanding of Microsoft Office
- Excellent time management
- Accuracy & High attention to detail is essential
- Keep people’s confidence when appropriate

**Company**
- Cyclops Electronics_ is a leading, dynamic global distributor of electronic components, based out of its Head Office in York. Founded in 1990, Cyclops operates from several offices around the world, offering an unrivalled service provision to a multitude of industries.

**Remuneration**
- Healthcare cash plan (up to £2,000 per year, including dental and eye care)
- Additional company bonus scheme
- Company Pension Scheme
- 37.75 hours per week
- 28 days annual leave (including bank holidays)
- Free on-site parking
- Career progression
- Long term prospect with a strong company

**Job Type**: Apprenticeship

**Salary**: From £17,667.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- York, YO10 3JB: reliably commute or plan to relocate before starting work (required)

Application question(s):

- What attracted you to this role?

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person

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