Executive Leadership Team Admin Support

3 months ago

Dorchester, United Kingdom Encompass Care Full time

**Join Our Team as an Executive Leadership Team Admin Support at Encompass Care**

Are you passionate about providing essential administrative support to an Executive Leadership Team? Encompass Care is seeking a dedicated ELT Admin Support to join our team at the Head Office. If you're ready to contribute to the success of Encompass Care by efficiently managing documents, coordinating meetings, and facilitating smooth operations for the ELT, we invite you to be a part of our inclusive and supportive community.

**Job Purpose**:
As the ELT Admin Support, you play a vital role within the Governance and Operations Divisions, directly reporting to the Governance Director & Operations Director and remaining accountable to the Managing Director. Your focus is on providing day-to-day support to the Executive Leadership Team (ELT), involving proficiently managing document formatting, coordinating meetings, maintaining organised records, and facilitating travel arrangements.

**Key Responsibilities**:
Document Management:

- Format and style various documents.
- Create templates for streamlined processes.

Meeting Coordination:

- Schedule and coordinate ELT meetings.
- Prepare and distribute meeting agendas in advance.

Record Keeping:

- Maintain organized document filing systems.

Travel Arrangements:

- Assist in making travel arrangements for ELT members.

Communication Handling:

- Manage ELT communications and draft routine correspondence.

Calendar Management:

- Efficiently organize and maintain ELT members' calendars.

Project Support:

- Provide administrative support for ongoing projects.

Event Coordination:

- Assist in planning and executing ELT-related events.

Data Entry and Reporting:

- Enter and update data in relevant databases.
- Generate reports based on database information.

General Administration:

- Answer calls, handle routine administrative tasks, and manage office supplies.
- Uphold strict confidentiality standards.

Collaboration:

- Collaborate with internal and external partners for smooth operations.

**What We Offer**:

- Positive Impact: Be a part of an organisation dedicated to creating an inclusive and supportive community.
- Collaborative Environment: Join a supportive team valuing cooperation and open communication.
- Professional Growth: Unlock opportunities for continuous development and advancement.
- Competitive Compensation: Enjoy a competitive pay scale and benefits.

**Our Core Values**:

- Honesty, Inclusivity, Kindness, Dignity, Integrity

**Our Vision**: Pioneering support in an accessible, inclusive community.

**Salary**: £11.44 per hour

Expected hours: 37.5 per week

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Free parking
- Sick pay
- Store discount
- Work from home

Schedule:

- Monday to Friday

Application question(s):

- Document and Communication Skills:
How do you ensure a professional and cohesive appearance in documents, including reports and presentations?
Share an example of your experience in managing incoming and outgoing communications.
- Organisation and Coordination:
Describe your approach to maintaining organised records, including archiving important documents.
Can you provide an example of a situation where your organisational skills contributed to the smooth coordination of tasks?
- Collaboration and Problem-Solving:
Share your experience in collaborating with other administrative staff, departments, and external partners.
Can you provide an example of a challenge you've faced in the workplace and how you successfully addressed it?

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 2 years (preferred)

Work authorisation:

- United Kingdom (required)

Ability to Commute:

- Dorchester (required)

Work Location: Hybrid remote in Dorchester

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