Mp&l Administrator

8 months ago


Coventry, United Kingdom Unipart Rail Full time

To complete administrative activities to support the business administration function for SJE and ensure material for project work arrives in a timely manner, chase through material with suppliers, provides checking/support in a variety of areas.

Data Processing

Administrative support for all office duties, providing checking and support in a wide variety of areas:

- Document control.
- Processing Sales orders in readiness for Contract Review.
- Raising Material and Purchase requisitions where required ready for Finance and Purchasing review.
- Booking non material items into IFS where required.
- Chasing orders with Suppliers and updating IFS with expected delivery dates, raising any issues with Finance, Sales and Production.
- Preparing dispatch notes.
- Entering Time-sheet information onto spreadsheet for checking.
- Support with counting and recording annual stock take.
- Keeping on top of tool calibrations and if any need re-calibrating sent off to the relevant suppliers.

Site Administration
- Ensuring all visitors are welcomed, asked to sign in and offered refreshments.
- Organising lunches for site meetings as required.
- Effectively responds to incoming telephone calls and handles enquiries professionally.
- Document control, interaction of controlling documents locally and interaction with Shop Floor document control.
- Ordering and distributing PPE.

Reporting:

- Provide Finance Manager with timesheet report for subsequent checking and submission to HR.
- Provide Pipeline information to external UR Colleagues to support the flow of information to UR.

Health & Safety:

- In order to comply with Unipart Rail’s Health & Safety Rules, a requirement to take such steps as are reasonably practicable for own Health & Safety and that of work colleagues and those affected by your work. Must make use of all protective clothing and equipment and must co-operate with management in all respects for full implementation of Unipart Rail policy



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