Vessel & Port Services Apprentice

2 months ago


Immingham, United Kingdom DFDS Full time

To train to assist Ships Agency Department to plan, administrate and support all arrivals and sailings by DFDS and third party vessels. To ensure that the correct administrative procedures are carried out for each vessel, with the correct documentation as operations require.

**Apprenticeship summary**

**Annual wage**

£9,609.60 to £18,964.40

**Working week**

Monday to Friday hours to be confirmed

Total hours per week: 35 hours a week

**Expected duration**

18 Months

**Possible start date**

05 May 2023

**Date posted**

21 Mar 2023

**Apprenticeship level**

Advanced
Level 3 (A level)

**Reference number**

VAC1000147264

**Positions**

1 position available

**What will the apprentice be doing?**

To train to assist Ships Agency Department to plan, administrate and support all arrivals and sailings by DFDS and third party vessels. To ensure that the correct administrative procedures are carried out for each vessel, with the correct documentation as operations require.

PRINCIPAL RESPONSIBILITIES:

- Arrange and monitor all arrivals and sailings by DFDS and third party vessels including customs clearance.
- Ensure that arrangements for ships’ berthings and sailings do not cause any unnecessary delays.
- Inform and update other relevant departments of berthing, working and sailing schedules, using verbal and written methods of communication.
- Carry out all pre-arrival and post sailing function to issue and check all documentation.
- Inform relevant internal departments of all arrivals, berthings and sailings.
- Liaise with Pilotage authorities to ensure that all pilotage requirements and standards are met.
- Ensure that any vessel or crew requirements are met.
- Ensure that all suppliers’ invoices are correctly received and processed for payment.
- Issue invoices and carry out all other administrative procedures correctly.
- Create and distribute statistical information for internal and external parties as required.
- Collect Light Dues and issue Light Dues Certificates.
- Monitor ships’ schedules and advise the relevant authorities and customers of any delays or changes.
- Long term plan to participate in the departmental on-call rota, which involves assisting by telephone and attending the terminal as necessary.
- Attend staff meetings and training sessions as required.Adhere to all relevant policies, operating procedures and standards at all times.
- Always work with due care and attention to ensure the personal safety of yourself and others.
- Carry out any other role or task that is commensurate with the spirit and purpose of this job description.

Skills and Experience:

- Looking for a blank canvass
- Role is in need of someone with common sense and willingness to work and learn with a large degree of flexibility

**What training will the apprentice take and what qualification will the apprentice get at the end?**

Level 3 International Freight Forwarding apprenticeship standard, which includes:
Level 1/2 Functional Skills in maths and English (if required)
End-Point Assessment (EPA)

This apprenticeship will be delivered in the workplace. You will have a dedicated assessor who will provide guidance and monitor progress throughout. You will have access to an online portfolio to allow you to monitor your progress and log work completed.

**What is the expected career progression after this apprenticeship?**
- A role in a successful, dynamic company
- Be a part of a strong team of performance driven colleagues
- Great future career prospects for advancement
- A professional working environment

**Requirements and prospects**

**Desired skills and personal qualities**
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Creative
- Initiative
- Non judgemental
- Patience

**Apprenticeship standard**

International freight forwarding specialist
Level 3 (A level)

**Qualifications**
- GCSE or equivalent Maths and English (Grade 4/C or above) desirable

**About the employer**

DFDS provides ferry and logistics services in Europe and Turkey, generating annual revenues of DKK 17bn. Our 8,000 employees are located on ferries and in offices across 20 countries. DFDS was founded in 1866, is headquartered in Copenhagen, and listed on Nasdaq Copenhagen. Our unique network of 24 ferry routes on a fixed schedule, 55 ferries, 8 port terminals, 9,000 trailer and container units, and 8,000+ local ferry and logistics experts across Europe and Turkey will secure on-time delivery, every time. At DFDS Logistics, we provide flexible, cost-efficient and on-time, door-door, full
- and part-loads, ambient and temperature-controlled transport, and supply chain solutions to producers of a wide variety of consumer and industrial goods. In close partnership with retailers and manufacturers, we develop and provide performance-enhancing lo



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