Buyer

1.Work Planning & Procurement1.1To provide Procurement support for a designated categories and allocated projects under the direction of the Senior Procurement Manager, delivering against agreed timescales and outcomes for a specified Division(s) across the Trust.1.2To determine the most appropriate procurement strategy and route to market for the areas within your portfolio, ensuring all non-pay spend is governed by and subject to proficient procurement.1.3To develop category strategies for designated categories that will feed into the Procurement Strategy for the Trust.1.4Analyse the financial implications of contract awards and communicate to Trust budget holders including formally reporting on the implications of supplier and product changes.1.5To provide professional advice to users in respect of the procurement process, including UK regulations and the specification and evaluation of goods and/or services.1.6Support the Procurement Managers leading and/or supporting collaborative procurement programmes including representing the Trust at collaborative working groups.1.7Undertake proactive contract management for your designated categories.1.8To keep appraised of accessible framework agreements and other collaborative opportunities and to analyse the potential benefits to the Trust.1.9Responsible for ensuring value for money, development of auditable evaluation methodologies and achieving appropriate sign off in respect of all procurement decisions.Duties and Key Tasks1.10To identify procurement project lead times including risks and mitigation strategies, taking account of whole life cycle costing issues and make recommendations to the Trust accordingly clearly identifying any cost implications.1.11To support the wider procurement team to provide a service in respect of allocated projects defined including project plan and monitoring, supporting procurement of high value contracts, ensuring value for money, the development of auditable evaluation methodologies and achieving appropriate sign off in respect of all procurement decisions.1.12Liaise with stakeholders and other project representatives to determine precise requirements in terms of specification and other clinical or user-based requirements and advise accordingly.1.13To lead on commercial negotiations with suppliers.1.14To produce a Contract Award Recommendation Report (including benefits realisation) for each Procurement project for submission to senior managers ensuring a full audit trail of procurement activity.1.15To work to solve problems and differences using negotiation and persuasive skills.1.16To achieve sign off of prospective benefits enabling Trust stakeholders to contribute to CIP achievement, monitoring and reporting of outcomes including savings against forecast and actual.1.17Identify potential savings from revenue expenditure, test the market, negotiate with suppliers and report on savings or other benefits as part of the department work plan.1.18To lead and manage tendering exercises (PCR2015, tenders, quotations and further competition exercises) from the development of the category strategy and route to market, to the award of a contract.1.19To develop effective specifications, evaluation criteria and methodology, KPIs and contract monitoring schedules for the procurement projects within your portfolio.1.20To effectively manage procurement project teams, stages and the procurement timetable in order to deliver solutions that meet both the requirements of the end user and the business objectives of the Trust.1.21To manage all procurement exercises and contracts using the Trusts e-procurement system.1.22To produce reports and notifications at key stages of the procurement project lifecycle, that are compliant with the public procurement regulations and internal governance framework.Duties and Key Tasks1.23To maintain a full and auditable record of the procurement exercise, decision making process and outcome.1.24To support the Divisional Procurement Manager and Senior Procurement Manager on high value and complex procurement projects.1.25To provide procurement support for ad hoc requests from Divisions.1.26Plan and manage contract renewals for your categories, ensuring they are renewed on time and that value for money is demonstrated.1.27To effectively plan and prioritise your workload in accordance with the Procurement Workplan/CIP programme using a range of tools and techniques, to avoid project slippage and to ensure the benefits of each project are maximised in terms of delivery to planned timescale.1.28To measure and monitor your performance against agreed objectives/targets and produce regular progress reports for the Divisional Procurement Manager. Attendance at performance management meetings and 1:1s.1.29The communication of advice, information, project updates, issues for escalation and individual performance in a timely manner.2.Data Analysis2.1To conduct regular analysis of complex financial and purchase order da