Property Secretary/administrator

4 months ago

London, United Kingdom Lidl Full time

Summary

£24,500 up to £33,000 per annum* - This isn’t supporting the frontline. This is the heart of the action.

Our Head Office Property Department is looking for an enthusiastic Secretary/Administrator to join the national Property Team.

We have moved to a hybrid working model with a recommended 2 days in the office per week for appropriate Head Office and Regional roles, empowering our teams to choose how and where they work best. We feel it is important that, where possible, we offer our colleagues as much flexibility as possible and trust our teams to determine the right environments that work most effectively for them.

What you'll do

Administrative support:

- Assisting the Property Organisation & Portfolio teams with ad hoc tasks, administrative support, preparation of proposal packs for discussion & maintaining trackers
- Liaising with other stakeholders to provide data, resolve issues and share best practices/improve processes
- Preparing and managing purchase orders and invoices, assisting with accounts & service charge queries
- Managing the property & contract information systems; ensuring good data quality & providing first level support to regional offices, as well as producing reports
- Occasional document translation, German to English & vice versa (if German speaker)

Secretarial tasks:

- Telephone call screening & handling (Domestic & Lidl International - Germany); communication with stakeholders in HO departments, regional Property Offices & international support colleagues
- Meeting scheduling & preparation (agendas / invitations / minutes)
- Travel & event management, Holiday Request processing / monitoring
- Processing of post (incoming / outgoing) & contracts
- Digital Document management (incl. logging / scanning / renaming / filing)
- Communication & co-ordination with other departmental secretaries and ensuring cover

What you'll need
- Previous experience in administrative or secretarial role is highly desirable, with a genuine passion for performing administrative tasks effectively, efficiently & to a high standard
- Punctual, reliable and flexible with a keen eye for detail
- Friendly and approachable; a motivated and proactive team player, with a can-do attitude, who is also capable of working independently
- Excellent communication and organisational skills, good time management essential
- A strong multitasker who has the ability to prioritise conflicting deadlines & varied workload
- Trustworthy & discreet (working with confidential & sensitive information)
- Proficient in MS-Office (Word, Excel, PowerPoint), experience with Microsoft Dynamics is advantageous
- Native or fluent in English (German language is beneficial but not essential)

What you'll receive

This isn't getting by. This is getting what you deserve. Working at Lidl is rewarding, in every sense, because we give you the extensive training to succeed in your role and plenty of opportunities to progress your career here. We're proud to offer a competitive salary from £24,500 up to £33,000* (depending on experience) with 30 days’ holiday per year. Save for your future with our pension scheme, or save today with a 10% in store discount, plus extra discounts on days out, cinema tickets and much more.
- plus an additional 10% non-contractual London Weighting allowance
- Please note your employment is conditional upon the Company's receipt of satisfactory references and if requested by the Company, a satisfactory Disclosure and Barring Service check._

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