Receptionist

7 months ago

London, United Kingdom Haynes and Boone, LLP Full time

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Haynes and Boone’s London office has more than 30 transactional and dispute resolution lawyers with deep industry knowledge and strong commercial sense. Our core strengths are in corporate, energy, finance, international dispute resolution, and shipping, and we partner seamlessly with our colleagues across the firm to serve clients worldwide. To accommodate our growth in London, we relocated in 2019 to a larger office at 1 New Fetter Lane in the heart of the legal district. Our strong presence in London allows us to link clients operating in the world’s interconnected energy and finance markets. Our office is recognised in the legal directories _Chambers and Partners UK_ (Chambers and Partners) and _Legal 500 UK _(Legalease) for its areas of focus. Our talented team is fluent in 14 languages and provides clients with broad English law capabilities. We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.

This non-exempt position provides effective client service, hospitality, and general office support with a variety of clerical tasks. The receptionist will be responsible for answering incoming calls, determining nature of calls, and directing callers to appropriate destination. Individual will also greet and direct clients and visitors upon entering the office and handle parking validations.

Essential Duties-
- Assist and greet internal/external clients in a professional and hospitable manner and direct guests to the appropriate location within the Firm;- Provide general information and validate parking for clients;- Remain aware of location of office personnel for the purpose of transferring calls or relaying messages;- Responsible for general up keep of reception area;- Assist with scheduling of visiting attorney offices and conference rooms;- Provide assistance to ensure that last minute changes are communicated to all appropriate departments and update room reservation(s) when necessary.- Coordinate arrangements for office functions and client and firm-related meetings.- Maintain office extension list, office map and Office Administrative Manual.- Forward Building Updates from Building Management to office personnel.- Work with the OA/OS to maintain ongoing relations with building management.- Coordinate light bulb replacement and other office maintenance with building management.- Maintain and assign security access/parking cards.- Assist with coordinating special events (Staff Appreciation Day, Thanksgiving Lunch, Holiday Party) and gifts (get well, new baby, sympathy, etc.).

Other Duties- Type memos, correspondence, and other documents. May also assist with photocopying, electronic filing, and collating;- Maintain general log of personnel and visitors in the office;- Open and close reception area (e.g. locking doors, turning off lights, etc);- Perform other related duties as needed or assigned.

Reporting Relationship

The Receptionist reports directly to the Office Administrator or Office Supervisor.

**Qualifications**:
Knowledge/Experience

**Skills**:
The Receptionist position requires typing of 50+ WPM. Excellent verbal and written communication skills, organizational skills, and customer service driven are essential. Ability to multi-task, professional presentation and appearance, punctuality, and ability to work independently on assigned tasks as well as to accept direction on given assignments are also required.

Education

High school diploma or equivalent required.

Physical Demands

Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the Firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.

Working Conditions

Office environment

  • Receptionist

    3 weeks ago

    London, United Kingdom New Vision Recruitment Limited Full time

    Corporate Receptionist - shift between (7.30am and 6.00pm)(shift pattern required)A wonderful opportunity has arisen for a corporate receptionist to join an elite, international law firm close to Liverpool Street. Are you looking to become the face and voice of a prestigious law firm? This 5-star customer service role will expose you to all receptionist...

  • Receptionist

    6 months ago

    West London, United Kingdom Ribbons & Reeves Full time

    **School Receptionist | Ealing** Do you have experience with SIMs and love interacting with people of all ages? School Receptionist: - School Receptionist salary is £80-£110 per day (dependent on experience), paid on weekly PAYE. - Greet visitors in a professional manner and direct them appropriately. - Answering phone calls and dealing with...

  • Receptionist

    7 months ago

    London, United Kingdom Pertemps Network Group Full time

    **Job Description**: **Corporate Receptionist - Temp - £12.50 per hour - London** Oil company is seeking a Corporate Receptionist to provide a professional front of house service at their London offices. **This is an ongoing temporary role to start ASAP and will pay £12.50 per hour PAYE.** **Working hours: 8.30am to 4.45pm, Monday to Friday** The main...

  • Receptionist

    6 months ago

    London, United Kingdom Hunter Merrifield Full time

    When: Tuesday 5th September Wednesday 6th September Wednesday 13th - Monday 25th September Timings: 09.00 - 17.00 hours Pay: £15.00 Where: Central London Join the team as a receptionist! Are you a friendly and organised individual with a passion for providing exceptional customer service? Look no further - we’re searching for a dynamic Receptionist...

  • Receptionist

    6 months ago

    London, United Kingdom 5 Hertford Street Full time

    **Receptionist - Full time role with flexible hours** 5 Hertford Street is the beautifully appointed private member's club owned and operated by entrepreneur Robin Birley; located in the heart of Mayfair. Our aim is to be a home away from home, in the utmost comfort, where members are looked after by a team who know them by name. We are currently looking...

  • Receptionist

    6 months ago

    London, United Kingdom The BoTree Full time

    The Botree Luxury Hotel is thrilled to announce an exciting opportunity for a **Receptionist** to join us. Our **Receptionist** ensure that all guest needs are met, standards of operation are always adhered to and service expectations are exceeded. Through the promotion of knowledge, expertise and personality our** Receptionist** delivers incredible guest...

  • Receptionist

    6 months ago

    London, United Kingdom 5 Hertford Street Full time

    **Receptionist** 5 Hertford Street is the beautifully appointed private member's club owned and operated by entrepreneur Robin Birley; located in the heart of Mayfair. Our aim is to be a home away from home, in the utmost comfort, where members are looked after by a team who know them by name. We are currently looking for a **Receptionist** to join our...

  • Receptionist

    6 months ago

    London, United Kingdom Green Lane Dental Care Full time

    We are looking to recruit a happy & enthusiastic Dental Receptionist to join our team, ensuring that patients’ feels welcome ,appointments are appropriately scheduled, rescheduled, or cancelled, depending on the needs of the patients. The Dental Receptionist’s responsibilities include entering patient information onto our data system, answering...

  • Receptionist

    6 months ago

    London, United Kingdom Oswald's Full time

    **Receptionist - Potential earnings up to £38,000 per annum.** Oswald’s the beautifully appointed private member's club owned and operated by entrepreneur Robin Birley; located in the heart of Mayfair. Our aim is to be a home away from home, in the utmost comfort, where members are looked after by a team who know them by name. We are currently looking...

  • Receptionist

    7 months ago

    London, United Kingdom The BoTree Full time

    The Botree luxury hotel are bringing together the team to deliver conscious luxury to our discerning guests. We now have an exciting opportunity available for a** Receptionist.** Our **Receptionist** ensure that all guest needs are met, standards of operation are always adhered to and service expectations are exceeded. Through the promotion of knowledge,...

  • Receptionist

    7 months ago

    London, United Kingdom The BoTree Full time

    The Botree luxury hotel is the hottest new opening in London! We are bringing together the team to deliver conscious luxury to our discerning guests. We now have an exciting opportunity available for a** Receptionist.** Our **Receptionist** ensure that all guest needs are met, standards of operation are always adhered to and service expectations are...

  • Receptionist

    6 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **RECEPTIONIST** This is an exciting opportunity to join a commercial and residential real estate company as a receptionist in one of their estates! **RECEPTIONIST ROLE**: - Welcoming and greeting clients, visitors, and vendors with an air of sophistication and professionalism - Answering and directing incoming phone calls to the appropriate estate...

  • Receptionist

    7 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **RECEPTIONIST** This is a one week temporary assignment as a receptionist for a leading commercial property company from the 19th of February to the 23rd of February, with the opportunity to return for another week in March! **RECEPTIONIST ROLE**: - Greeting clients and visitors - Answering phones - Restocking facilities - Setting up meeting rooms -...

  • Receptionist

    7 months ago

    London, United Kingdom Give A Grad A Go Full time

    A competitive basic salary of £26,000 - £32,000 (DOE) - A collaborative and friendly team - Work alongside experts in the industry **Company profile - Luxury Dental Clinic** In this Receptionist role, you will be joining a Luxury Dental Clinic in Surrey. This state-of-the-art custom build clinic provides high class Family and Specialist dental care for...

  • Receptionist

    1 week ago

    Central London, United Kingdom Front Recruitment Full time

    Receptionist - PART TIMELondon£28,000 - 9am to 2pm 5 days a weekReceptionist London vacancy in Boutique fFnancial Services firm in Mayfair. Working with one other Receptionist, you will be running the front of house and providing the highest levels of 5* customer service. Previous FOH receptionist experience or cabin crew experience is necessary. Reception...

  • Receptionist

    6 months ago

    London, United Kingdom Hireonline Full time

    **Receptionist - Elephant & Castle, London** Beautiful, freshly renovated office. - Full time, permanent - £30,000 per annum - Monday to Friday, 9.00am - 5.30pm (Flexibility needed for events) - Elephant & Castle, London **The role of Receptionist**: - Be the first point of contact and welcome all clients and visitors, show them to the relevant meeting...

  • Receptionist

    6 months ago

    London, United Kingdom Pertemps Network Group Full time

    **Job Description**: **Temporary Receptionist - Temp - £12.71 per hour** One of the UKs largest charities is seeking an experienced Receptionist to provide front of house support at their head offices close to Liverpool Street. **This is a temporary role to start ASAP (dependant on checks) for an initial 2 month period and will pay £12.71 per...

  • Receptionist

    6 months ago

    North London, United Kingdom Three People Full time

    **Receptionist**: North London, London Permanent £25,000 - £27,000 240538A **_Full time Receptionist with great customer service skills needed for a leading importer & distributor in North London N4_** **THE ROLE** As Receptionist you will be the initial point of contact for meeting and greeting visitors, including providing information and...

  • Receptionist

    5 months ago

    London, United Kingdom VWA (Victoria Wall Associates) Full time

    Receptionist Temp Salary up to £15 p/h +holiday pay West End The client:A leading flexible workspace company that operates with the aim to enhance the way people work are looking for a receptionist to join the team as a temp receptionist. Within this role you will sit alongside another receptionist.The role: Receptionist duties will include, but are not...

  • Receptionist

    6 months ago

    London, United Kingdom 5 Hertford Street Full time

    **Receptionist** 5 Hertford Street is the beautifully appointed private member's club owned and operated by entrepreneur Robin Birley; located in the heart of Mayfair. Our aim is to be a home away from home, in the utmost comfort, where members are looked after by a team who know them by name. We are currently looking for a **Receptionist **to join our...