Information Management Project Manager
1 month ago
**Information Management Project Manager**
**2 Year Fixed Term Contract**
**£40,000 - £45,000 D.O.E**
**London**
**Full Time - 35hours a week**
**Possible Hybrid Working Opportunity**
Sue Hill Recruitment are delighted to be working in partnership with The Methodist Church, who are looking to recruit an Information Management Project Manager on a 2 Year Fixed Term Contract.
The Connexional Secretary is the sponsor for the Information Management project, and there will be a multi-disciplinary project oversight group to support the development and implementation of this project. This group will include the Connexional Secretary,relevant sub-team representatives such as IT, and the Liaison Officer for Methodist Archives and other representative(s) of the Archives & Records Advisory Group of the Methodist Heritage Committee
**Job Purpose**
To project manage, establish and embed a new electronic information and records management system (ERMS) for the Connexional Team of the Methodist Church.
The project manager will:
- Liaise with stakeholders to scope information and records management needs within the Connexional Team
- Devise and revise retention schedules, liaising on the impact on districts and circuits with Team colleagues and the Liaison Officer for Methodist Archives
- Ensure that new procedures and systems link in with historic Methodist archives and related heritage collections
- Make proposals for how best practice for digital information and records management can take place in the Connexional Team within the Dynamics database system
- Review all Standing Orders that specify retention requirements and propose amendments
- Oversee the implementation of a new information and records management system in the Connexional Team for print and digital records (including original format, digital surrogate and born-digital photographs), and aimed at moving to digital-first informationmanagement processes and systems
- Introduce a change in culture so that records management has increased prominence and is embedded in Connexional Team operations and activities
- Advise members of the Connexional Team on best practice in records management
The AIMS of the project:
- To design an information management system for all record processing in the Connexional Team.
- To implement the information management system so that members of the Team to have clarity on:
- which documents need to be retained,
- the length of retention,
- who is responsible for the retention of each record,
- the format that documents and records should be stored in
- where documents should be stored
- when a document becomes an official record
- how and when documents and records should be destroyed.
- To establish a filing structure that has flexibility for any changes to the structure of the Connexional Team, and with consideration of Connexional Team IT systems.
- To assess all Connexional Team information saved on servers, SharePoint, and OneDrive and explore the desirability of one central filing system.
- To be able to share documents easily for collaborative working and ensure confidentiality and restrict editing where appropriate.
- To provide clear guidance about how documents are categorised and listed so records can be easily located once archived.
- For out-of-date information to be removed.
- For hard copy storage to be reduced (where appropriate) in accordance with the Methodist Church’s Environmental, Social and Governance (ESG) aims.
**Person Specification**:
- Educated to degree level with relevant Archives / Records Management experience
- Professional, post-graduate qualification in Archive and Records Management
- Demonstrable experience in digital preservation and systems
- Knowledge and experience in information governance, principles and processes
- Knowledge and experience of document management (IT) systems and their implementation
- Knowledge and experience of policy and process for management of historic archives
- Excellent communication skills, both written and oral
- Proven project management skills and experience
- Demonstrable experience in constructing and presenting project plans and preparing formal documentation such as business cases and reports
- Skills and experience in change management
- Demonstrable experience of dealing with the records of complex organisations and contexts, preferably including a secular charity or Church setting, and with global reach
- Highly organised with proven ability to manage multiple concurrent tasks whilst maintaining effective judgement in prioritising your own time and other team resources
- Highly skilled in customer relations
- Proven ability to identify and engage with a variety of key stakeholders in a project and 'take them with you’, across disciplines and organisational structure
- Demonstrate awareness of, and sensitivity to, issues of equality, diversity and inclusion and a commitment to the unique value of the individual in all aspects of the Church’s life
- Maintain and promote high personal and professional standards (for example, in relation to environmental considerations, safety, security, and quality)
- A proven team player at all times
- Demonstrates an understanding of and is supportive of the work and mission of the Methodist Church
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