Payroll and Finance Assistant

9 months ago


Nottingham, United Kingdom Primary Integrated Community Services Ltd Full time

**ABOUT THE ROLE**

The Finance and Payroll Assistant is a new role that will be working alongside a welcoming team of HR and Finance Professionals. You will be based at PICS Headquarters in Nottinghamshire with elements of home working. In this role you will take ownership of PICS’ Payroll and provide a high standard of support across the Finance Team.

If you have experience working within a finance function and end to end payroll experience this may be the role for you

**KEY RESPONSIBILITIES**
- Purchase Ledger - processing and obtaining authorisation of purchase invoices, dealing with supplier queries, setting up and maintaining supplier account details, preparation of supplier payments.
- End-to-end processing of payroll: setting up new starters, processing leavers, ensuring data is accurate and liaising with the HR Team to ensure information is correct.
- Excellent interpersonal skills, including the ability to deal with face-to-face and telephone enquiries in a courteous and patient manner.

**KEY REQUIREMENTS**
- Basic numeracy
- End-to-end payroll experience
- Experience of working within a finance function

**JOB PURPOSE**

This position will be responsible for the timely and accurate processing of payroll and stored correctly to ensure documentation is readily available for audit purposes. This position will involve providing a high standard of support across the finance function in maintaining strong financial records through general finance administration as well as assisting with the preparation of financial statements and forecasts.

**KEY RESPONSIBILITIES**

**Finance**

Working alongside a small finance team, comprising of a Finance Manager, PCN Finance Officer, Senior Finance Officer and a Finance Assistant this role will be responsible for the following:

- Purchase Ledger - processing and obtaining authorisation of purchase invoices, dealing with supplier queries, setting up and maintaining supplier account details, preparation of supplier payments.
- Sales Ledger - preparation and issue of sales invoices, dealing with customer queries & intercompany recharges.
- Credit Control - regular review and maintenance of aged debts.
- Banking - daily allocation of cash paid and received, bank reconciliations.
- Assisting with the preparation and delivery of financial information to key business stakeholders.
- General administration and business support to provide cross functional working.
- Perform month-end and year-end close processes.
- Ad hoc duties where required.

**Payroll**

Working alongside both the finance team and the Human Resources team, this role will be responsible for the following:

- Setting up new starters and processing leavers.
- Making payroll adjustments.
- End-to-end processing of payroll.
- Processing mileage and overtime claims, obtaining authorisation where necessary.
- Ensuring all absence data is accurate and integrated for payroll processing
- Ensuring all payroll changes have been implemented and integrated for payroll processing
- Liaising with the HR team to ensure all personal information is correct for accurate processing.
- Dealing with payroll queries.
- Ad hoc payroll projects.
- FPS and EPS submissions to HMRC.
- Managing queries relating to pay.
- Maintain electronic filing system to ensure documents are readily available for audit purposes.
- Providing data for the Finance team for reconciliation purposes.

**SUPPLEMENTARY DUTIES AND RESPONSIBILITES**

Mobility

Health and Safety
- Employees have a legal responsibility not to endanger themselves, fellow employees and others by their individual acts or omissions. The post holder is required to comply with the requirements of any policy or procedure issued in respect of minimising the risk of injury or disease.

Data Protection and Confidentiality

Safeguarding Responsibilities

The organisation takes the issues of Safeguarding Children, Adults and addressing domestic violence very seriously. All employees have a responsibility to support the organisation in our duties by:

- Attending mandatory training on Safeguarding children and adults.
- Making sure they are familiar with their and the organisation’s requirements under relevant legislation.
- Adhering to all relevant national and local policies, procedures, practice guidance (e.g. LSCB Child Protection Procedures and Practice Guidance) and professional codes.
- Reporting any concerns to the appropriate authority.

Equality and Diversity
- The organisation is committed to promoting equal opportunities to achieve equity of access, experience and outcomes and to recognising and valuing people’s differences. This applies to all activities as a service provider, as an employer and as a commissioner.

Information Management and Technology (IM&T)
- All staff are expected to utilise the relevant national and local IM&T systems necessary to undertake their role.

Flexible Working
- The organisation is committed to offering flexible, modern employment



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