Graduate Trainee

3 weeks ago

London, United Kingdom The Royal Society Medicine Full time

Job description

**GRADUATE TRAINEE (EVENT AND PROGRAMME MANAGEMENT)**

(12 month fixed term)

**Salary: competitive**

Flexible working, with some evenings and early starts. A mixture of office (central London) and home working is anticipated with this role

The Royal Society of Medicine is one of the UK’s leading providers of continuing learning in healthcare. Our vision is ‘better healthcare for better lives’. We aim to achieve this by sharing learning and supporting innovation on the science, practice and organisation of medicine.

As a registered charity and membership organisation with a global network of 20,000 members, we bring together healthcare professionals across specialties. We offer a range of membership options for every career stage, from students to retirement.

We deliver multidisciplinary, specialist and general education, as well as professional development, drawing on the support of leading experts in over 50 specialist areas of medicine.

Our learning resources span a wide collection of books, journals, digital journals and online medical databases. We are home to one of the finest physical and digital medical libraries in the world. We connect those involved and interested in healthcare and, by leveraging expertise from across the RSM, we support, help and inspire the innovators developing the medical products and services of tomorrow.

**Overall Job Purpose**

Working in a busy Learning Directorate to deliver cutting edge education at a time of real change and need in health care, your role will be to work in the teams which plan, organize and deliver education events.

Working in a department to support senior health professionals to make impact through events, updates and showcases, the key purpose of this role is to provide co-ordination, forward planning, budget management and logístical support on our educational programme of events.

This dynamic role reports to the education event team manager.

The last two years have been of rapid change for the RSM’s education offering and the education teams have been at the forefront of responding to, and leading on, this change. This is an exciting time to be joining the RSM. A new Senior Management Team has been formed, a new strategy has been developed, and there is significant momentum behind online learning as well as in person conferences/events. This role offers an exciting opportunity to learn and have real input into how the RSM shapes learning and supports innovation across all areas of healthcare.

The Graduate Trainee programme offers the opportunity to learn and develop as an individual, contributing at a key moment in time to a renown historic institution with a vision to _deliver better health care for better lives_. A programme of induction and development supports the Graduate Trainees to be able to deliver to the key tasks and responsibilities set out below.

**Key tasks & responsibilities**

**Event Planning**
- Attend kick off meetings with key stakeholders and Education Programme Managers to finalise logistics to enable a handover of an event brief and programme, once handed over, Graduate Trainee (Event and programme management) are responsible for the delivery and continued planning of the event
- Work in close liaison with meeting organisers in the development and delivery of the event
- Input ideas, highlight opportunities for innovation, creative approaches and the use of technology to support events and make them more engaging
- Produce an event SLA for Education Programme Managers and Education Event Team Manager to approve and ensure SLA is adhered to throughout event planning
- Develop budgets for allocated events and monitor financials throughout event planning stages to achieve and where possible exceed targets - highlighting concerns where appropriate
- Set RSM Events up on the CRM system
- Upload event programme to website following brand guidelines and house style
- Attend regular event planning meetings, section council meetings where required
- For webinars, following our in-person processes, there is a requirement to set up the Zoom platform to hold the webinar on, along with attendance at the test webinars with the AV team and availability on the day of webinars to ensure the smooth running of the event

**Event Delivery**
- Work with and provide event information to RSM marketing and communication teams for the promotion of the event and circulate promotional materials to speakers and council
- Manage all operational aspects of coordinating event, collaborating with other RSM departments such as catering, audio visual and internal operations team
- Where applicable with out of house events support venue finding, contract negotiation and manage operations with external venue
- Work with the Customer Service team to ensure they know about events to enable them to answer delegate questions and provide and excellent customer service
- Work with the Sponsor team to brief targets and ensure spon

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