Pgmc Administrator

To advise Clinical teachers, medical students and trainee doctors of changes to their timetables in a timely manner, ensuring they are made aware of these. To problem solve, IT equipment within both the Postgraduate & undergraduate Centres. Make autonomous decisions implement agreed contingency plans when necessary and respond to student needs to ensure a quality student attachment experience. To seek advice and escalate issues where appropriate to the senior clinical team and medical education manager in timely fashion To assist with the student and postgraduate doctors feedback process including data entry, collation of relevant paperwork surveys and dissemination of reports.

To organise and assist with student inductions, sign off sessions, OSCEs, clinical workshops, centre meetings and faculty development. To assist with the provision of information to Universities and undergraduate speciality leads for students to required timescales. To record all medical student absences/lateness/issues reported by locality teaching teams and feedback to appropriate education provider. To prepare teaching sign in links on event bright and create QR code to evaluate teaching day to day.

To process documentation relating to all student assessments and the provision of data to the appropriate education provider. Ensure effective communication is maintained between PGMC and UGMC. To assist the undergraduate sub-dean in the organisation and coordination of peer teaching observations. To assist with the organisation of the Faculty Development events for undergraduate and post graduate teaching faculty.

To order and maintain stationary supplies for the Undergraduate & Post graduate Education Office, using the SBS (Oracle) system. To raise purchase orders and receipt items for equipment and supplies using SBS (Oracle) system. To generate network login and SMART card tickets prior to students joining the trust. To participate and contribute to the admin team meetings and provide regular update.

To attend and provide minute taking support at undergraduate & postgraduate education meetings as required. To administer the process of providing students and junior doctors with smart cards and essential training in order for them to access to electronic patient records. To provide cross cover for the Post graduate and undergraduate education office when necessary. To assist in the planning and implementation of quality assurance visits from key stakeholders.

To help ensure that electronic media e.g., webpages and University platforms are maintained and current. To attend KCL & SGUL administrator meeting raise profile of undergraduate medical education and build relationships with wider team. To assist with site management of bookwise booking system in the PGMC & UGMC centres, including welcoming all visitors and providing customer focus service. Participate in Health & Safety checks, and fault reporting.

To provide cross cover for PGMC, UGME and wider medical education team as and when necessary. When necessary. To undertake any other tasks as is reasonably requested by the Medical Education Manager Education Lead for both Postgraduate & Undergraduate centre and senior adminstratative