Trainee Accounts Payable Administrator
6 months ago
**Company profile**: Established for over 200 years, Chestertons is a successful London-based estate agency with over 30 branches across the capital and further offices across the world. Sponsors of Chestertons Polo in the Park - one of London’s most popular social events - Chestertons is a highly-respected authority on London property and is proud of its reputation as an innovative and dynamic business.
**Job Title**: Trainee/Junior Accounts Payable Assistant
**Location**: Hyde Park
**Hours**:Monday to Friday 40 hours per week (Hybrid working once settling in period has been passed)
**Competitive Salary**:£24,000
**Job Summary**:
**Accounts Payable Duties**:
- Respond to queries related to accounts payable and reconcile accounts
- Forward incoming invoices to the respective branches for processing
- Check and approve invoices on the Concur system
- Check and approve web expenses submissions
- Post outgoing payments on the SAP system
**Administrative Tasks**:
- Set up new starters in the accounting system and update approvers' information on Concur and Web expenses.
**Weekly Tasks**:
- Follow up with approvers to ensure timely approval of invoices and web expenses.
- Prepare payment runs.
**Monthly Tasks**:
- At the beginning of the month, distribute credit card statements to teams and facilitate the process of filling them out
- Mid-month, post company credit card transactions and reconcile the credit card control account
- Post Lombard invoices during the mid-month period
- Complete all outgoing payment postings at month-end
- Post Head of Finance credit card transactions at month-end
**Requirements**:
- Prior experience in accounts payable or a similar accounting role
**Technical Skills**:
- Familiarity with accounting systems (SAP experience preferred but not required)
- Basic knowledge of Microsoft Excel (VLOOKUP knowledge is a plus)
**Communication and Interpersonal Skills**:
- Excellent communication skills to deal with suppliers and branches effectively.
- Strong attention to detail for accurate invoice checking and data entry.
**Organisational Skills**:
- Ability to prioritise tasks and meet deadlines effectively
- Proactive and able to handle multiple responsibilities simultaneously
**Perks That Make a Difference**:
Employee Assistance Programme, Competitive holiday allowance + public holidays, Charity volunteer day, Ride to work scheme, Tech scheme, Cycle to work scheme, Contribution towards eye care tests, Discount portal, Discounted gym membership, Season ticket loan, Medicash plan, Private medical insurance (dependent on position), Access to exclusive events - including advanced booking O2 tickets, Life assurance, Byond card, Pension contribution scheme, Access to ‘my healthy advantage’ app.
**Salary**: £24,000.00 per year
**Benefits**:
- Company events
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Gym membership
- Health & wellbeing programme
- Life insurance
- Private medical insurance
- Referral programme
- Sick pay
- Work from home
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- London, W2 2AB: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Accounts payable: 1 year (preferred)
Work authorisation:
- United Kingdom (preferred)
Work Location: Hybrid remote in London, W2 2AB
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