HR Advisor

3 weeks ago

Aberdeen, United Kingdom Subsea 7 Full time

**Organisation**

**Position**

HR Advisor

**Vacancy ref**

83218

**Based in**

Aberdeen - Westhill

**Business area**

Subsea & Conventional

**Working hours**

37.5 hours per week

**Contract type**

Staff

**Closing date**

30/06/2024

Vacancy information

**What is the role?**

**Subsea7 **are looking for an HR Advisor to join our UK & Global IRM team on full-time, permanent basis, located in our Westhill, Aberdeen office.

As an HR Advisor, you will be responsible for efficient, timely and accurate delivery of a professional HR service to the onshore population, providing day to day HR Generalist advice and support to a wide range of employees and managers based onshore in the UK and in satellite offices globally.

As our HR digitalisation journey continues, we see that this role will be a key part of that transition and support our data integrity, analytics, and reporting requirements in addition to the core HR Advisory role.

What will you be doing?

This will be a varied role and one that will adapt to the needs of the UK & Global IRM region as our business evolves but some of the tasks you will be involved in include:

- Ensures that HR business partnering within own client group operates within the requirements of the relevant local employment legislation.
- Supports management in the identification of resourcing requirements and co-ordinates the day-to-day aspects of recruitment and selection process in liaison with line managers and recruitment specialist.
- Assists with the implementation and development of initiatives which promote and develop constructive Employee Relations within the region and between other company business units.
- Coordinates HR processes in conjunction with local HR Employee Services, payroll and offshore personnel logistics functions with a focus on accuracy and efficiency.
- Ensures the Performance Management Review and offshore appraisal process are embedded in the region and that any training needs are documented and actioned by the Learning and Development team.
- Responsible for supporting employees and Line Managers with the ongoing Performance Management process
- Maximises use of HR information systems to ensure delivery of accurate and timely information to customers and maintains the accuracy and compliance of data
- Manages Employee Life Cycle process in collaboration with the Global HR teams and HR Resource Centre, establishing and maintaining good working relationships
- Tracks and co-ordinates HR Administration activities between the organisation and the HR Resource Centre
- Ensuring that the data protection policy is adhered to regarding confidentiality of personal information, access by employees to records.
- Produces HR metrics on monthly basis to identify trends and suggests appropriate interventions as necessary.
- Participate in the implementation of any global HR initiatives such as Compensation and Benefits, Staffing, HR Policy and Process developments.

**Analytics**
- Using PowerBI reporting and HR metric dashboards to assist in providing data to the business for decision-making purposes
- Automating data management and the communication, reporting and visualisation of information
- Develop dashboards and reports that support a visual representation of various forms of HR data
- Investigate root causes of data discrepancy, partner with stakeholders across the business to resolve these and put in place measures to ensure highest level of data integrity
- Analysing data and statistics identifying efficiencies and trends relating to HR processes such as recruitment, turnover and compliance

**Reporting**
- Creating, running and maintaining SAP HR reports
- Undertake SAP data validation and data cleansing
- Plan, implement and coordinate the delivery of reporting requirements in HR systems
- Liaise with the communications team to co-ordinate global HR information, which is required for Team Talks, Village Halls and publications
- Monitor the completion of mandatory initiatives such as the Compliance & Ethics annual campaign, Compass (Performance Review) etc.
- Regularly monitor annual leave balances to ensure employees are taking the statutory holiday requirements as a minimum throughout the holiday year
- Monitor monthly overtime reports produced by payroll and highlight any concerns to the HR Advisors for follow up as necessary
- Undertake reporting on various recognition awards (Loyalty & SMART awards)

What experience would we like you to have?
- Appropriate level of tertiary education at Degree level in Human Resources or Business Management.
- Relevant previous experience in a similar position and ability to demonstrate providing HR advice to management and employees, ideally within a global organisation.
- A good working knowledge of employment legislation, ability to interpret HR policies and procedures and technical knowledge of employee benefits and associated administration schemes.
- Great interpersonal skills with the ability to effec

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