Executive Assistant, Global Fleet

4 months ago

London, United Kingdom Amazon TA Full time

At Amazon, we are working to be the most Customer-centric company on earth. Our goal is to exceed the expectations of all our customers by ensuring that their orders, no matter how large or small are delivered where and when they need them, as quickly, accurately, and cost effectively as possible. To meet this goal, we invest in our people and the tools they use to ensure best in class service within the last mile delivery space. Amazon is currently looking for a highly organized, efficient, creative and forward-thinking Executive Assistant to join its ever-growing UK Operations team. The role will support the Senior Leadership team for the region of ‘East of UK’ including central London and report into the Regional Operations Director. The role is office based from our head office in London, with flexibility to work from home 2-3 days/week.

Key job responsibilities
You will have previous administrative experience and will be happy to embrace a fast-paced, working environment.
Tasks/ Responsibilities:

- Provide executive support to the Director UK Operations, as well as assist other senior staff based in UK region
- Arrange international travel itineraries and hotel bookings
- Support schedule and calendar planning
- Interact with Amazon counterparts on a global basis to arrange meetings and conference calls, with key operations colleagues and internal managers
- Work closely with EU Operations and EU-based support staff to build and secure support and resources for projects and initiatives
- Assist with the preparation of presentations and narrative documentation
- Manage weekly and monthly reporting
- Organize small-scale team events and larger-scale department/company-wide events as required
- Prepare materials for meetings and provide post-meeting follow-up notes
- Maintain an effective computer based filing system and manual filing system (where appropriate)
- Be responsible for the overall direction and coordination of the team’s administration
- Make timely decisions using independent judgment on a regular basis

**BASIC QUALIFICATIONS**
- Experience as an Executive Assistant, Personal Assistant or Secretarial at Director or Senior leadership level
- Able to work efficiently and accurately when under pressure to meet tight deadlines
- Excellent organizational, planning and prioritization skills
- Experience of diary management and arranging international travel and conference calls
- Demonstrated track record of problem solving and the ability to operate with ambiguity
- Excellent communication (written and verbal) and interpersonal skills
- Must be flexible and able to work within a business of internet retail and logistics, which operates around the clock, and able to commit the time required to get the job done

**PREFERRED QUALIFICATIONS**
- University or Master's Degree
- Other EU language

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