HR and Payroll Manager

Reed HR and Accountancy are currently assisting a growing company based in the East Grinstead area who are seeking an HR/Payroll Manager to join their existing team. Reporting to the Head of HR this role will ensure all HR administrative procedures relatingto the employment, payment and training of staff are completed, recorded and retained in an accurate and efficient manner in accordance with Company policies and employment legislation.

Responsibilies:
Payroll

Ensure accurate preparation of monthly payroll for payroll bureau including the administration of monthly, quarterly and annual bonus payments.
Ensure accurate administration of permanent and temporary adjustments to pay such as allowances, overtime, credit union payments, unpaid leave, salary changes etc
Responsible for all pension scheme administration including set up of joiners, leavers, process changes and make monthly contributions. Ensure auto-enrolment legislation compliance.
Response to employee payroll queries and administrate the distribution of p45’s
Ensure completion of the monthly ONS report.
Manage all administration relating to the biannual salary review.
HR Administration

Manage all administrative aspects of the recruitment process (internal and external) including:
Preparing all starting documentation and administration including issuing offer letters and preparing contracts of employment
Completion of all pre-employment checks including obtaining written references and CRB checks
Set up of new employees on HR software (Access) and ensuring all actions on the new starter checklist are completed
Uniform issue for new starters
Support in first day inductions
Ensure probationary periods are monitored and permanent employment is confirmed.
Manage the processing of all amendments to terms of employment in a timely and accurate manner and issuing written confirmation of the contractual change. Calculate pro-rata entitlements and ensure accurate processing of flexible working patterns.
Ensure personal files and associated records, both paper and electronic (Access), are maintained to ensure the efficient operation of the HR service and compliance with Company policies/employment legislation.
Monitor sickness absence records and ensure effective management and reporting. Produce and report the sickness absence statistics.
Manage the administration of employee benefits schemes
Manage the HR Software - Access HR. Be the ‘expert’ in terms of system functionality and development.
Produce company monthly HR statistics
HR representative at meetings with both internal and external audit.
Other tasks and duties as required

Person Specification

Previous experience of processing payroll
Numerate - able to calculate pro-rata entitlements, gross and net pension contributions etc (essential)
Strong Excel skills
Knowledge of the legislation relating to payroll
Strong Administration skills
Experience of introducing procedures to improve accuracy and efficiency of administrative procedures
Sound communication skills, both verbally and written skills.
Knowledge of employment law relating to the wider HR function
Previous experience of managing functionality and development of HR software
Sound organisational skills to manage workload covering a range of disciplines.
Driving licence and car is desirable