Ent Secretary

Sellindge Surgery is a small, busy, rural GP practice looking for a part time ENT Secretary to join our friendly team.

The position is for 30 hours per week.

Monday-Friday 0900-1500

**The purpose of the role is to**:
To work as a team to provide an efficient, comprehensive secretarial and administrative support service to the ENT specialist and his team.

To prioritise workload and undertake duties without direct supervision, working within broad procedural guidelines with oversight provided by the Practice Manager.

**Key Responsibilities**:

- Processing new referrals into the ENT clinic
- Allocating appointments for patients within the clinics using the surgery clinical system - EMIS Web
- Sending text messages / letters with appointment details
- Setting up clinics for both Audiologist and specialist Doctor
- Collating files and ensuring that both professionals have the paperwork etc needed to carry out their clinics
- Audio typing of the dictated clinic letters using Lexicom and Dictate IT
- Forwarding letters to the patient’s registered practice
- Sending onward referrals to the correct secondary care departments
- Allocating follow-up appointments for patients
- Sending text messages / letters with appointment details for follow-ups
- Ensuring that requested results are seen promptly by a doctor
- Dealing with day to day queries and problems by telephone or face to face
- Any other tasks to ensure the smooth running of the Ear, Nose & Throat Clinic

**Overview of your organisation**:
Sellindge Surgery is a village practice with two GP partners supported by a team to deliver services to our 5,000 patients from the village and surrounding areas.

We have a small friendly reception team and a dispensary on site.

The surgery also has physiotherapists, midwife, and social prescribers from the primary care network offering clinics at the surgery for our registered patients.

A successful ear, nose and throat clinic runs from the surgery offering a service to patients from the Kent & Medway ICB area.

**Job Types**: Part-time, Permanent

Pay: From £11.50 per hour

Expected hours: 30 per week

**Benefits**:

- On-site parking

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Secretary: 1 year (preferred)

Work Location: In person

Application deadline: 31/05/2024
Reference ID: SELL Secretary