Finance Assistant

8 months ago

London, United Kingdom Radcliffe Chambers Full time

**JOB DESCRIPTION**

**Job Element Detail**

**Job Title: Finance Assistant (Credit Control)**

**Reporting To: Finance Manager**

**Main Purpose of Job**

To work alongside the finance manager, finance assistant (fees) and clerks in dealing with all aspects of the fees collection for members of Chambers.

You will be given the opportunity to ensure the effective collection of fees income.

To provide a first-rate service to all members and clients. To work as part of the staffing function in the delivery of a business-like culture within chambers by ensuring best practice is implemented within the credit control function, which leads to potential growth and overall success for Chambers.

**Key Responsibilities**

Specific responsibilities will include but not be limited to:
**Credit Control Duties**
- Primary responsibility, to ensure the collection of all fees by chasing fee notes/invoices promptly and following Radcliffe Chambers Credit Control Policy and efficiently using Workflow Forecast & Manual Document Processor on Lex. Monthly statements, reminders, and any other financial correspondence to instructing solicitors and clients without delay.
- Proactively ensuring that correct details are input onto Lex system to ensure smooth and efficient credit control function.
- Proactive management of individual barrister aged debt. Managing and ensuring each member’s individual debt is chased in accordance with the aged debt procedures.
- Ensure barristers are communicated with and informed on a regular basis of individual positions.
- Building relationships with firms’ finance teams and working to their specifications where possible.
- Updating Lex with full and comprehensive notes on file references/aged debt reports, adding documentation to each case/file reference where required.
- Production of monthly aged debt summaries and other reports as required on an ad hoc basis for inclusion in the executive committee meetings.
- Update the finance manager and senior clerks, by way of regular quarterly aged debt meetings, with progress on all collections.
- Cover finance assistant’s (fees) functions on non-working day (currently Monday) when absent or as required.
- Check all payments on HSBC net, ready for finance manager to release. Finance manager would cover this function when absent or as required.
- Working towards achieving monthly targets as set by finance manager/CEO.

**Finance Assistance (Fees) Duties: Cover Only**
- Dealing with Chambers centralised Barrister bank account, including the transfer of electronic payments to the relevant personal bank accounts held by the barristers ensuring that, where possible, the overnight account balance is kept at zero.
- Entering electronic payments and cheques onto Lex on a regular daily basis.
- Sending VAT receipted fee notes to members and clients without delay as soon as payment has been processed on Lex as paid.
- Deal with enquiries concerning fee related matters. Respond to requests for copy fee notes/receipts, barrister bank details, etc. and update individual profiles with the appropriate information.

**General Responsibilities**
- Maintenance and updating of Lex solicitor firm and solicitor contact database, along with the clerks and marketing team.
- Ensuring newly joined members aged debt data is transferred across to chambers correctly, allowing efficient fee chasing to be carried out.
- Work alongside the clerks and barristers on any files referred to a third-party debt recovery specialist eg Thrings and be the liaison for any queries as required.
- Assist Finance Manager as needed.
- Work as part of the Finance Team in implementing process improvements on credit control procedures.

**Person Specification**

**Education/Qualification**

Good educational background with strong numeracy and literacy skills (Equivilant of A-C at GCSE as a minimum) or significant work experience

**Required Qualities, Knowledge, and Skill Set**
- Experience in fees clerking, credit control or accounts receivables.
- Clear knowledge and understanding of the workings of a Chambers, procedures and regulations around the billing and recovery of professional fees.
- The motivation and ability to be able to build and maintain strong professional relationships.
- Ability to work to strict deadlines with high attention to detail.
- Ability to implement best practice, processes, and systems within the aged debt process.
- First class communication skills both written and oral.
- Knowledge of IT and how it can help to support the fees recovery function and develop the business.
- Ability to organise and deliver own workload by managing and prioritising own time.
- Ability to provide ideas and innovation in the development of the function.
- Preferably a working knowledge of a practice management system (Chambers uses LEX and training will be provided).
- Knowledge of HSBC Net or similar Banking system.
- Supervisory experience, desirable but not essential.
- Able to work

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