Incident Reporting System Team Leader

4 months ago

Huntingdon, United Kingdom Cambridgeshire and Peterborough NHS Foundation Trust Full time

An exciting opportunity has arisen for a highly motivated, confident, organised and experienced Datix Team Leader to join an energetic vibrant organisation that puts its people at the heart of what they do.

We are seeking a dynamic, motivated individual with excellent communication, data analysis, and system development skills to contribute to our patient safety team within the field of incident and risk management.

We are looking for someone with knowledge in the use of DATIX and incident management, to support the Datix and Risk Manager with the running of the Trust’s electronic Risk Management System - DATIX.

This post holder has the responsibility for the day to day management of the Trust’s electronic Risk Management System - DATIX.

Support the Risk and Datix Manager to manage, maintain and develop all modules of DATIX to support the delivery of key objectives.

The post holder is responsible for ensuring that all internal and external reporting requirements and timescales are adhered to for the management of reported incidents through the DATIX system.

Support the Risk and Datix Manager to develop, deliver and evaluate Datix training for all levels of staff and provide support as required to Trust staff, to ensure there are high levels of awareness around incident management/investigation processes.

Ensure accurate data entry to produce accurate statistical reports and to ensure accurate external reporting to the National Reporting and Learning System (NRLS)

Support the introduction of and transition to the Learning From Patient Safety Events system (LFPSE).

Monitor the Datix system for potential Never Events and escalate these appropriately to ensure the incident is dealt with efficiently and in a timely manner.

Cambridgeshire & Peterborough NHS Foundation Trust is a health & social care organisation dedicated to providing high quality care with compassion to improve the health & wellbeing of the people we care for, as well as supporting & empowering them to lead a fulfilling life.

Our clinical teams deliver many NHS services not only via inpatient and primary care setting but also with the community. These services include Children, Adult & Older Peoples mental & physical health, Forensic & Specialist mental health, Learning Disabilities, Primary Care & Liaison psychiatry, Substance misuse, Social care, Research & Development.

Please refer to the attached job description and person specification for full details of responsibilities
- Ensure incidents are entered on to the Trust’s central risk reporting database (DATIX) and analyse information regarding incidents, taking further action as and when necessary.
- To lead on Datix related matters within the Trust
- Line manage the Datix Administrators including conducting 1:1 meeting, appraisals, escalating any concerns to the Risk and Datix Manager.
- Maintain the security of the Datix system including setting up new users, user logs, access rights, unlocking user accounts and closing expired dormant accounts and regularly review the Users of the access groups for leavers from the Trust.
- Support the Risk and Datix Manager to create and deliver a program of training and access to new users of Datix incident reporting, creating any report builders they may need to run regularly.
- Monitor compliance on Datix with Duty of Candour in line with both Trust and national policy requirements, escalating any exceptions to the Head of Patient Safety Incident Investigations and Clinical Incidents.
- Ensure the development of relevant SOPs and an overarching Trust policy in relation to the management of the Datix system.
- Attend relevant meetings as required, providing high quality reports containing complex facts requiring analysis, interpretation and comparison relating to incident data, duty of candour compliance and external reporting, including attending meetings in place of the Risk and Datix Manager.
- To provide support to services and teams regarding risk management, adverse incident reporting, risk assessment and risk register processes, ensuring staff follow the principles of the Risk Management Strategy.
- Support the Risk and Datix Manager

To review incidents as they are submitted and ensure that the correct location, category have been chosen.
- To review incidents before final upload onto NRLS/LFPSE to ensure all confidential information has been removes, all fields within the incident have been completed and coding and categories are correctly
- To liaise with external organisations as necessary e.g., Auditors, HSE
- Ensure incidents are entered on to the Trust’s central risk reporting database (DATIX) and analyse information regarding incidents, taking further action as and when necessary.
- Attend the weekly Rapid Review (RR) meeting and provide support to the meeting chair, including the provision of data and reports and updating agreed actions within Datix.
- The post holder will work with Directorate colleagues to ensure t

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