Purchasing Assistant

Our client has a permanent, full time opportunity for a Purchasing Assistant. The role is to work independently to provide efficient and effective support to the procurement team, assisting with the administration involved around the processing of purchasinggoods/services and their related financial activities, ensuring economic and efficient acquisition of goods and services as well as accurate financial recording of commitments.

The role is hybrid working.

As part of the Procurement Team you will be expected to provide cover or assistance for

the Procurement Delivery Lead’s when required, to ensure the continuing effectiveness of the

Team during periods of staff absence or heavy workload.

You will actively engage in initiatives to procure goods and services more sustainably and engage

in projects and improvement plans. You will also develop a thorough knowledge of all processes,

practices, and procedures associated with the role, constantly monitoring them, and identifying

opportunities for improvement to enhance efficiency and effectiveness of the role.

A key part of the role is to support the Procurement Delivery Lead’s, taking ownership of the

suppliers as and when needed.

You will be responsible for reviewing and approving requisitions: ensuring they are negotiated,

ordered through the right sources of supply and that they are accurate e.g., correct line-item

details; quantities; pricing; units of measure; delivery dates and correct internal line level coding is

applied. You will also ensure that correct back-up information needed to satisfy both, internal

procedures and audit requirements are attached.

You will be responsible for Goods Receipting orders and dealing with invoice queries and Internet

purchases for areas which sit outside of the Core Area (SWEE, SATM, and Facilities and Finance

PSUs).

You will be responsible for collating, presenting, and monitoring a pack of documents for the Head

of Procurement and Purchase Ledger for consideration and approval on a weekly basis.

You will be part of a developing multi-disciplinary team - a high degree of flexible working is

required with a receptiveness to innovative ideas and approaches

You will work closely with the Corporate Procurement Team and the Purchase Ledger Team to

sustain and increase savings achieved over routine revenue expenditure in-line with the

strategic priority to generate a 5% operating surplus.

You will demonstrate commitment to the corporate plan: Facilitating procurement strategy

and service delivery, whilst remembering customer needs and experience.

**Requirements**:
Experience

3 Years’ experience in a busy finance or procurement office, delivering professional, efficient, and timely solutions to procurement requirements.

Experience of dealing with import/export payments.

Use of finance/procurement, systems, and solutions - Desirable

CIPS Level 3 minimum - Desirable

Experience of HMRC regulations applicable to IR35 issues and how to investigate the status of foreign suppliers - Desirable

A working knowledge of finance systems.

Excellent Microsoft office skills.

Procurement knowledge and experience

Awareness of e-procurement systems and Public Sector EU Procurement Directives - Desirable