Company Secretary

2 weeks ago

Belfast, United Kingdom Inclusion IQ Full time

Company Secretary

Belfast Inclusion IQ is delighted to assist our client, a global leader in corporate and fiduciary services, fund administration, and capital markets as they seek to appoint a Company Secretary to join their growing corporate team. You will join a global organization that has witnessed significant growth and offer extensive employee rewards and benefits. The Role As the company secretary, you will be responsible for providing company secretarial services to a portfolio of clients across the organization. The role will include providing company secretarial services to existing and prospective new funds, both private and listed, working with the relevant listing authorities, and ensuring the compliance with corporate governance codes, principles of best practice, and company secretarial procedures.

The role will also involve undertaking work on behalf of other operating companies. Main Responsibilities
- To convene, and attend board and committee meetings.
- To liaise with Board members and other relevant parties in respect of meeting arrangements.
- To manage the timely preparation of agendas, action points and minutes arising from each meeting.
- To provide company secretarial support for the set-up of corporate entities and LP’s in various jurisdictions as well as maintaining company records, share and registrar functions and system maintenance.
- To ensure adherence to good corporate governance principles concerning all Company Secretarial matters.
- To make stock exchange announcements as and when required.
- To coordinate the preparation of board packs and their timely circulation and dispatch in conjunction with the fund administration teams.
- To ensure good levels of communication with client teams (all levels of staff).
- To prepare notices, proxies and other supporting documents for General Meetings, including liaison with relevant legal advisors.
- To ensure the timely dispatch and collation of proxies where the client entity does not use an external registrar and liaise with the relevant administration team to ensure a quorum is obtained.
- To liaise with external Registrars in respect of the collation of proxies for relevant client entities.
- To ensure that statutory filings and payment of relevant fees are completed within statutory time frames.
- To ensure that databases and Document Management Systems are maintained in accordance with agreed procedures.
- To maintain the Company Secretarial Meeting Planner and Calendar.
- To assist in coordinating Company Secretarial aspects of new client take-on procedures.
- To ensure that the funds meet their ongoing statutory and regulatory requirements / continuing obligations.
- To provide other related support services as and when required. The Person To be considered for this position, applicants must be able to demonstrate the following skills and experience;
- At least 2-5 years experience working in a Company Secretarial area, fund administration, or similar environment.
- Knowledge of UKLA Listing Rules, MAR, and the local regulatory framework.
- Qualified ICSA (or training toward this qualification) would be an advantage.
- Good experience in writing concise and accurate minutes.
- The ability to work under pressure and to deadlines.
- The ability to gain a good knowledge and awareness of the professional services provided by Company

**Job Types**: Full-time, Permanent

**Salary**: £40,000.00-£45,000.00 per year

**Benefits**:

- Additional leave
- Company pension
- Health & wellbeing programme
- Life insurance
- On-site parking
- Private medical insurance
- Transport links
- Work from home

Schedule:

- Monday to Friday
- No weekends

**Education**:

- Master's (required)

**Experience**:

- secretarial: 3 years (required)

**Language**:

- English (required)

Ability to Commute:

- Belfast (required)

Ability to Relocate:

- Belfast: Relocate before starting work (required)

Work Location: In person

Application deadline: 08/03/2024

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